AP Account Reconciliation Analyst

Job Title: AP Account Reconciliation Analyst

Location: Atlanta - Hybrid

Reports to: Sr Mgr, AP Ops 

Department Name: Finance Ops – AP

Job Types: Full Time, Non-Exempt

Overview

The AP Account Reconciliation Analyst is responsible for anticipating Account Payables issues by analyzing and reconciling vendor AR information with Rubicon history. This role interacts with both vendors and internal stakeholders to resolve discrepancies, while also fostering process and data quality improvement by providing expert advice on the daily findings as appropriate.

Note: We are also considering candidates located in New Jersey or the St. Louis, MO area for this position.

Key Responsibilities

• Execute payment research to verify cash payment application with the haulers
• Facilitate resolution of payment application issues raised by the hauler during the reconciliation process
• Perform past due balance troubleshooting, serving as a point of contact for the vendor resolution team when there is account reconciliation needed for a hauler to resolve payment delays
• Facilitate the resolution of the issues leading to stop services by maintaining on going communication with the hauler AR contact
• Provide timely and accurate response and/or troubleshooting of accounts payables issues resulting in past due hauler accounts
• Actively procure invoices to match open work orders utilizing the dynamic accrual report to prioritize vendors and customers
• Prevent foreseeable customer service interruptions by requesting vendor invoices in a timely manner
• Conduct regular interactions with external vendors as well as internal parties to request information and/or invoke actions that result in proper payment or adjustment of hauler records
• Receive escalations on payment related issues and work to reconcile with the hauler and identify/recommend go-forward actions needed by the hauler or Rubicon
• Establish a positive and active engagement with haulers on a regular basis either through phone or email or both to cultivate a positive experience and brand for Rubicon
• Resolve past due carry forward balances, short-payments, and credits, to restore AP aging of the assigned accounts below 30 days, as well as to ensure service continuity for Rubicon customers by promoting a healthy AP posture
• Distribute invoices among the different vouchering specialists for appropriate processing
• Carry out actions conducive to improving hauler relationships
• Promptly escalate order/profile/vendor data discrepancies to resolve the root cause of the issues preventing service continuity 

Qualifications

• Bachelor’s degree in Accounting, Finance, or equivalent
• 3 years of experience in Accounting, Accounts Payable or other Finance analyst role
• Strong verbal and written communication skills
• Strong organizational and analytical skills
• Advanced MS Office skills in Excel
• Excellent problem-solving skills and details-oriented
• Must be collaborative and able to work in a team environment

Benefits 

• Healthcare Benefits: Fully paid medical premiums for all full-time employees and their dependents
• 401(K) with employer match after 90 days of employment
• Maternity/Paternity Leave Policy: Rubicon provides paid maternity leave based on years of service, as well as paid paternity leave
• Generous PTO: Generous Paid Time Off is granted to the employees (with proper approvals), with a minimum of 12 days in your first year of employment plus 11 company paid holidays per year  
• Inclusion & Diversity Affinity Groups to support belonging

Physical Demands and Working Environment

• While performing the duties of this job in a home office setting, the employee is regularly required to work on a computer for extended periods of time. Travel to attend team meetings may be required. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions
• To facilitate working from home, and as a requirement for this role, candidates must provide their own eligible, high speed internet access with sufficient bandwidth to execute all job functions. Company laptop will be provided

About Rubicon

Rubicon builds technology products and provides expert sustainability solutions to waste generators and material processors to help them understand, manage, and reduce waste. As a mission-driven company, Rubicon helps its customers improve operational efficiency, unlock economic value, and deliver better environmental outcomes. To learn more, visit rubicon.com.

Rubicon is an Equal Employment Opportunity Employer. We also maintain a Drug-Free Workplace.

Rubicon is committed to sustainability and will rely on all employees to serve as an advocate for ESG both internally and externally to help grow the Company’s ESG objectives.

• Environment: Contribute, measurably, to Rubicon’s carbon reduction goal and circular economy efforts
• Social: Support Rubicon’s efforts to cultivate/promote racial and gender equity
• Governance: Advance Rubicon’s commitment to best-in-class governance practices