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Administrative Assistant

Rubino & Liang Wealth Partners
Newton, MA Full Time
POSTED ON 2/4/2025
AVAILABLE BEFORE 6/2/2025

Are you a detail-oriented, organized professional who thrives in a dynamic and collaborative environment? Our boutique wealth management firm is seeking a talented Administrative Assistant to join our team and play a vital role in supporting our operations.


About Us

We are a client-focused wealth management firm dedicated to providing personalized financial planning and investment strategies. Our team values integrity, precision, and exceptional client service, and we are passionate about helping individuals and families achieve their financial goals.


Position Overview

Full-Time

As the Administrative Assistant, you will be the backbone of our team, ensuring smooth day-to-day operations and providing exceptional support to both our advisors and clients. This role is perfect for someone who excels at multitasking, has strong communication skills, strong organizational skills,  and enjoys being a key contributor to a close-knit team.


Key Responsibilities
  • Client Support: Serve as the first point of contact for clients, handling inquiries with professionalism and warmth.
  • Scheduling and Coordination: Manage calendars, schedule client meetings, and coordinate team events.
  • Document Management: Prepare, proofread, and organize financial documents, reports, and presentations.
  • Data Entry and Maintenance: Maintain client records and ensure our CRM system is up-to-date and accurate.
  • Operational Support: Assist with client documentation and other administrative tasks as needed.
  • Team Collaboration: Work closely with advisors and team members to streamline processes and enhance efficiency.
  • Maintaining Office Supplies


Qualifications
  • Proven experience in an administrative or office support role, preferably in financial services.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Suite(Google Docs, Spreadsheet).
  • Experience with CRM systems (e.g., Hubspot, Wealthbox, Redtail) is a plus.
  • Excellent organizational and multitasking abilities.
  • High level of professionalism, discretion, and confidentiality.
  • Exceptional verbal and written communication skills.
  • Detail-oriented with a proactive and problem-solving mindset.


What We Offer
  • Competitive salary based on experience and qualifications
  • Benefits package including medical, dental and 401k
  • A supportive and collaborative work environment.
  • Opportunities for professional development and growth.


Hours:

Monday-Friday: 9:00 AM - 5:00 PM, with flexible schedule for remote work.

Salary : $55,000 - $65,000

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