Proposal Manager

The Rudolph Libbe Group of Companies, a top-tier Commercial and Industrial construction and facility services firm, is seeking a driven, detail-obsessed Proposal Manager to lead our pursuit efforts on high-profile projects. In this critical role, you will own the entire proposal process—turning complex RFPs into strategic, high-impact submissions that set us apart in a competitive market. This is a fast-paced, high-accountability position for someone who thrives under pressure and knows how to deliver excellence, every time.

The Proposal Manager will lead the process, collaborating with our Business Development, Preconstruction and Marketing teams to develop written proposals and creative presentations that reflect our competitive advantages and support our winning strategies. The desired results are to help ensure successful proposal outcomes that contribute to growing our business.

Job Responsibilities

The Proposal Manager duties include, but are not limited to the following:

• Command the proposal process from start to finish on large-scale commercial and industrial construction pursuits, ensuring compliance with procedures, quality of output, and on-time internal review and delivery of statements of qualifications, presentations and proposals.
• Dissect RFPs and RFQs to create clear action plans, drive schedules, and build submission strategies tailored to each opportunity.
• Lead strategic kick-off meetings to define Winning Strategies — differentiators, and client-focused messaging that puts our expertise front and center.
• Partner with estimators, project executives, superintendents, safety and business development teams to extract the best insights and technical content to tell our story.
• Craft and curate persuasive content from project approaches and team bios to past performance narratives and safety highlights—ensuring every word works hard to win.
• Coordinate with RLG marketing to ensure the visual presentation of proposals, working with internal Design and Proposal Coordinator resources to create clean, high-impact layouts that reflect our brand and professionalism.
• Prepare interview materials and presentations for shortlisted projects and support the team with content development and coaching as needed.
• Own quality control across every deliverable — reviewing for RFP compliance, accuracy, clarity, and competitive impact. Includes verifying complex technical solutions, strategies and themes are easily understandable, readable and compelling.
• Verifies resumes, project descriptions, and text libraries are updated and maintained in the marketing’s database.
• Contribute to continuous improvement by driving post-proposal reviews and applying lessons learned to sharpen our future pursuits — includes evaluating marketing intelligence, identifying customer concerns, key issues facing customers, benchmarking our products and developing winning strategies.
  
  

Skills

• A strong knowledge of RFP and proposal process is required. 5 years in proposal management, – ideally within the AEC, commercial and/or industrial construction sectors.
• Experience with marketing professional services and familiarity with industry terms, contracts, deliverables, and processes is required.
• Must be able to independently manage a challenging workload when faced with unexpected changes in priorities and deadlines.
• Superior project management skills—you're the person who never misses a deadline and thrives when others would fold.
• Outstanding writing and editing ability, with the skill to turn technical jargon into compelling, client-focused content.
• Advanced user in Adobe Creative Suite including In Design (Photoshop and Illustrator a plus), Microsoft Office Suite (Word, Excel, PowerPoint)
• High emotional intelligence and the ability to collaborate with senior leaders, field staff, and technical experts.
• Resilience under pressure, with the confidence to push a team toward excellence.
• Ability to collaborate with Business Development Managers, Project Executives, Preconstruction Leaders, Project Managers, Marketing and relevant consultants in the proposal process.
• Must be a self-starter with the ability to manage multiple priorities/tasks, and possess strong organizational skills.
• Effective project management, communication, writing, and computer skills are essential.
  
  

Education/Experience

• Bachelor’s degree in Marketing, Communications, Graphic Design, Construction Management, or related field preferred.
• Ideal candidates should possess 5 years of experience in a marketing or sales role within the Architecture / Engineering / Construction industry.
• Creativity and willingness to explore new, outside-the-box approaches for each unique opportunity
• Deep understanding of construction delivery methods (CMAR, Design-Build, Lump Sum, etc.) and what matters most to owners.
• Demonstrated experience with directing development and/or designing marketing materials.
• Knowledge of CRM systems and associated databases.
  
  

Rudolph Libbe Inc. is an Equal Employment Opportunity Employer.