What are the responsibilities and job description for the High Level Executive Assistant position at Ruiz Real Estate Group?

Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and delivers great customer service? Ready to join the exciting world of real estate? We should probably talk!

An Executive Assistant is needed for a top-ranking real estate agent in the Manteca, CA area. With the help of this individual, this lead agent hopes to focus more on selling real estate and much less on the back-end / daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond!

The ideal candidate will possess a background in real estate; however, this is not a requirement. The candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team. This candidate must be fluent in Spanish.

Compensation :

Salary Range : $55,000 - $65,000
Paid Time Off (PTO)
Bonuses - Considered after a 60-day period
Rapid growth potential

Compensation :

55,000 - $65,000

Responsibilities :

This person's primary responsibilities include, but are not limited to :

Assisting and supporting the owner in all business

Maintaining database management system(s)

Screening and directing phone calls; distributing correspondence

Handling requests and queries appropriately

Scheduling meetings and appointments

Assisting clients and helping them to have an extraordinary experience

Managing day-to-day operations

Lead Management Assistance

Marketing of Listings, Business, and Team through social media and other avenues

Helping clients through the closing process

Eventually) Hiring, training, and holding team members accountable

This person will LOVE checklists and "to-do" lists and will love paperwork

Qualifications :

Fluent in Spanish

Outstanding organization

Strong attention to detail

Tech savvy; up-to-date with the latest office gadgets and applications and able to navigate new systems quickly including social media

Proficiency in Canva is a plus

Able to multitask and prioritize daily workload - can work on multiple projects at once

Able to work independently to support a team and appropriately manage time

Effective interpersonal skills, including superior oral and written communication skills

Strong problem-solving abilities

Discretion and confidentiality

Customer service focus

College degree and social media experience preferred

Candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse)

Comfortable handling strong personalities

Must be thorough and LOVE to-do lists

Experience and expertise in Excel, Google Drive, and One Drive is important

This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to in order to free the owner up to sell

About Company

At Ruiz Real Estate Group, we understand that the real estate market is always evolving, and we are dedicated to helping our community navigate these changes with confidence and insight. As a trusted resource, we deliver referral-worthy customer service, guiding clients to make informed, educated decisions. Our complimentary services include 24 / 7 property alerts, Comparative Market Analyses to assess home value, and neighborhood market trend updates—all designed to empower clients. We’re passionate about supporting families in achieving their real estate goals and providing exceptional service every step of the way.

Salary : $55,000 - $65,000

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High Level Executive Assistant

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