HR Coordinator

Position Summary

 The HR Coordinator plays a vital role in supporting the firm’s human resources functions, ensuring smooth daily operations and alignment with the firm’s organization’s strategic objectives. This position is responsible for managing a variety of HR tasks, including recruitment, employee relations, compliance, and serving as back-up support for payroll and benefits administration, all while fostering a positive workplace culture.

Essential Functions and Basic Duties:

 Recruiting and Onboarding:

1. Assist with recruiting efforts, including sourcing candidates and maintaining relationships with potential hires.
2. Manage the applicant tracking system, including job postings, and maintaining detailed interview notes.
3. Review resumes and screen applicants to identify qualified candidates based on job requirements.
4. Coordinate and schedule interviews with candidates and hiring managers.
5. Order background checks and complete reference checks for candidates.
6. Schedule on-campus interviews and provide law schools with up-to-date information.
7. Manage onboarding for new hires, including coordinating orientation schedules and training programs.
8. Serve as a point of contact for new employees to address questions during onboarding.
9. Review and process new hire documents with employees.

Personnel and Compliance:

1. Research and stay up to date on federal and state regulations (e.g. ACA, ADA, FMLA, COBRA) to ensure compliance.
2. Collaborate with the Director of HR, Office Administrators, and corporate trainer to develop, implement, and maintain effective orientation programs for new hires.
3. Serve as a point of contact for staff and attorneys to address concerns and discuss suggestions for improvements, escalating serious issues or recurring concerns to the Director of HR.
4. Review and update job descriptions for all positions to ensure accuracy and alignment with firm needs and compliance requirements.
5. Conduct exit interviews with departing employees.
6. Assist with responses to surveys and Requests for Proposal (RPFs)  by providing accurate and up-to-date information on attorneys, staff , and firm demographic.
7. Prepare and distribute associate and staff evaluation materials, including summaries for Executive Committee meetings.
8. Maintain accurate and organized personnel records and electronic files in compliance with legal and organizational requirements.

Other Administrative Responsibilities:

1. Assist with all aspects of the Associate College.
2. Provide support for all aspects of the Summer Associate Program, including event planning, scheduling, and ensuring a positive experience for participants.
3. Review mentorship relationships and follow up with mentors.
4. Assist with the annual Human Resources budget.
5. Plan and organize annual and periodic firm events, including vaccine clinics, health fairs, and wellness initiatives, ensuring employee participation and satisfaction.

Payroll (back-up to payroll & benefits coordinator):

1. Process payroll, ensuring accuracy in timecards, deductions, and tax calculations.
2. Review and monitor federal, state, and local tax requirements to ensure compliance and accuracy.
3. Generate and analyze ad hoc reports for survey responses, financial reporting, and audits.
4. Prepare scheduled reports.
5. Respond to requests for employment and salary verification.
6. Research federal, state, and local compensation trends to support decision-making and ensure competitive pay practices.

Benefits Administration(back-up to payroll & benefits coordinator):

1. Assist in the administration of employee benefits, including health, dental, disability, long-term care insurance, and FSA/HSAs.
2. Notify employees of benefit eligibility, verify the accuracy of information, and provide guidance on Section 125 qualifying events.  
3. Assist with annual open enrollment including answering employee questions, communicating plan changes, and coordinating with health insurance broker.
4. Issue and explain Family and Medical Leave Act (FMLA) paperwork to employees.
5. Coordinate leaves of absences.
6. Manage the administration of the online benefits system, ensuring accurate data and efficient functionality.

Benefits Include:

• Firm paid short term disability
• Paid time off and paid holidays
• Paid parking
• Free gym use available from Monday-Friday (6:00 a.m. - 8:00 p.m.)
• Health insurance, including firm paid HSA contributions for some plan options
• Dental insurance
• Vision insurance
• Firm paid Life insurance
• Long Term Disability insurance
• Aflac Plans
• Calm app subscription
• Financial Wellness Program