Litigation Support Clerk

The Litigation Support Clerk is responsible for the efficient management of electronic and physical records, including e-filing notices, maintaining accurate file inventories, and ensuring the confidentiality of sensitive legal and medical records. This role involves preparing subpoenas and other correspondence, communicating and coordinating with vendors and updating company databases. Additional duties include operating office equipment, and serving as back-up to reception and office service, and assisting with miscellaneous projects.  Strong organizational skills, attention to detail, and a commitment to maintaining confidentially are essential for this position.

Benefits Include:

• Firm paid short term disability
• Paid time off and paid holidays.
• Paid parking
• Free gym use available from Monday-Friday 6:00 a.m. - 8:00 p.m.
• Health insurance, including firm paid HSA contributions for some plan options
• Dental insurance
• Vision insurance
• Firm paid Life insurance
• Long Term Disability insurance
• Aflac Plans
• Calm app subscription
• Financial Wellness Program 

Essential Functions and Basic Duties:

• E-file notices and manage associated documentation.
• Organize, file, and maintain both paper and electronic records and documentation.
• Ensure the confidentially of sensitive legal and medical records
• Type, create, and update file inventory.
• Prepare letters, acceptance of service, envelopes, and certified mailings for subpoenas.
• Prepare correspondence, manage incoming and outgoing communications, and coordinate with external vendors and medical providers.
• Process invoices.
• Accurately input and update information and time entry in firm databases. 
• Assist with the coordination of meetings, conference calls, and events, including scheduling and preparing conference rooms.
• Provide a welcoming presence at the front desk, greet guests, and handle incoming calls and inquires. 
• Operate office equipment.
• Assist with miscellaneous projects.

Performance Measurements:

• Computer skills and typing speed of at least 40 WPM.
• Punctual arrival, reliable attendance, and flexible hours.
• Ability to work some overtime when needed.
• Timely, accurate work products.
• Ability to work well under pressure in order to meet deadlines.
• Effective communication ensure understanding of assignments.
• Ability to multi-task.
• Professional dress and demeanor.
• Good interpersonal skills.  

Qualifications:

• High School Diploma or Equivalent.
• Strong attention to detail with the ability to produce accurate work in a timely manner.
• Effective team player with strong collaboration skills.
• Proficiency in Microsoft Word, Outlook, and familiarity with DOCS Open, and CMS.
• Ability to learn and adapt to new software.
• Creative problem solving. 
• Ability to work independently and manage tasks with minimal supervision. 
• Prior office/law firm experience preferred.

Physical Activities and Requirements of this Position:

• Speaking: Ability to communicate clearly and effectively. 
• Hearing: Ability to hear average or normal conversations. 
• Finger Dexterity: Ability to pick-up small objects, push buttons, and dial the phone.  
• Repetitive Motions: Movements frequently and regularly required using the arms, wrists, hands, and/or fingers.
• Visual Abilities: Average visual acuteness to inspect documents, attention to minor/major detail, and operate office machinery. 
• Physical Abilities & Strength: Standing or sitting for long periods of time. A lot of bending and squatting and walking. Ability to pack, lift, move, and carry boxes of files or supplies. Ability to lift up to 30 lbs.   

Mental Activities and Requirements of this Position:

• Reasoning Ability: Common sense to solve problems and follow verbal and written instructions accurately. 
• Mathematics Ability: Ability to perform basic math skills.
• Memory Ability: Able to memorize many numbers along with case names, people and instructions. Ability to differentiate between numbers, not to twist them around.
• Language Ability: Ability to speak, write, and communicate effectively in English.