What are the responsibilities and job description for the Accounting Assistant position at Rumsey Construction & Restoration?
Overview:
Our Accounting Department is dedicated to our customers and clients as RCR returns compromised properties to its pre-loss condition. The Accounting Assistant plays a critical role in supporting RCR’s financial operations across all locations. This position is responsible for managing accounts receivable, processing payments, issuing invoices, and ensuring financial accuracy in coordination with Mitigation and Reconstruction teams. The ideal candidate is detail-oriented, proactive, and capable of handling multiple financial tasks in a fast-paced environment.
Responsibilities and Duties:
Data entry into RCR’s programs- Perform financial transactions, including verifying, classifying, computing, posting and recording data
- Process and submit invoices for services rendered, ensuring accuracy and completeness.
- Monitor and track incoming payments, applying them to customer accounts.
- Generate and distribute customer receipts and statements.
- Maintain an up-to-date record of outstanding balances and follow up on past-due accounts.
- Reconcile the accounts receivable ledger to ensure all payments are accounted for.
- Assist the Collections team with documentation and legal processing for overdue accounts.
- Accurately enter and update financial transactions into RCR’s accounting software (QuickBooks).
- Maintain detailed records of project job costing, tracking financial activity per job site.
- Support the Accounts Payable function as needed, verifying and classifying transactions.
- Ensure compliance with company financial policies and industry regulations.
- Assist with monthly, quarterly, and annual financial reporting as requested by leadership.
- Organize and maintain digital and physical records of financial transactions and customer correspondence.
- Ensure confidentiality and security of sensitive financial data.
- Communicate professionally with internal teams and external clients regarding invoices, payments, and account status.
- Assist in financial process improvement initiatives to enhance efficiency.
Manage multiple duties and priorities simultaneously
Qualifications and Skills:
Minimum HSD/GED required; Associate’s degree or coursework in Accounting/Finance preferred.- 1 years of accounting, bookkeeping, or clerical experience required.
- Experience in the construction or restoration industry is a plus.
- Proficiency in QuickBooks preferred or similar accounting software.
- Familiarity with DASH project management software is a plus.
- Strong knowledge of Microsoft Office Suite (Excel, Word) and Google Workspace.
- Understanding of basic accounting principles and fair credit practices.
- Strong problem-solving skills and analytical mindset.
- High degree of accuracy and attention to detail in financial data entry.
- Ability to prioritize tasks and work efficiently under deadlines.
- Excellent verbal and written communication skills for internal team collaboration and customer interactions.
- Ability to work independently while contributing to a team-driven environment.
- Very self-motivated and goal-oriented
- Understanding the importance of following procedures and staying within company guidelines
Work Environment & Schedule
Full-time, Monday–Friday, 4 ½ day work week.
- Primarily office-based.
Fast-paced environment with deadlines related to insurance claims and financial reporting. Our work is heavily insurance-based, requiring detailed financial tracking and reporting to support claims and project costs.
