What are the responsibilities and job description for the Legal Administrator position at Runbeck Election Services Inc.?
Description
FLSA Status: Exempt
Salary: $67,000 - $73,000 D.O.E. Benefits
Location: Phoenix, AZ – On-site
About Us:
Runbeck Election Services, Inc. has been an active participant in the growth and modernization of the electoral process over the last 50 years. From supporting a few Arizona counties to now offering tailored electoral services for over 100 counties, our trailblazing mindset has enabled us to comprehensively support democracy across the United States.
Our 163,000 sq. ft. Phoenix, Arizona-based hub is the epicenter of our company’s expertise and innovation — where our dedicated team ensures every aspect of our technology and services is perfected. While our headquarters are based in Arizona, our team is strategically spread out across the country to actively support our election partners.
Summary:
We are looking for a motivated Legal Administrator to manage all legal functions within the Revenue Team. Duties of the Legal Administrator include the exercise of discretion and independent judgment concerning matters of significance including, but not necessarily limited to, the management of the entire lifecycle of the Revenue Team’s contracts and the management of Runbeck’s intellectual property portfolio in coordination with outside counsel. The ideal candidate must have familiarity with both the contracting and the patent/trademark processes; familiarity with general corporate law; CRM experience within Salesforce; and a demonstrated strong attention to detail. The successful Legal Administrator is expected to take ownership of the contracting process and ensure that all contracts, and other similar customer-facing documents, are prepared on time and with accuracy; and of the intellectual property portfolio management process and to create and implement internal policies and procedures to ensure that all necessary information is gathered from the Product Development Team in order to properly prepare future patent, trademark, and copyright applications.
Responsibilities:
- The management of the entire contract lifecycle process including negotiations, drafting, implementing, compliance review, and tracking and preparing all required internal and external notices relating to contract scope, milestones, completion, termination, and related matters
- The management of Runbeck’s intellectual property portfolio including the creation and drafting of internal policies and procedures to ensure that the Product Development Team properly prepares, tracks, and supplies all information and documentation needed by outside intellectual property counsel
- Review internal and external proposed contract edits for potential impact to the company and provide recommendations that will be given significant weight
- Ensure that all contract data in the CRM system is up-to-date and accurate
- Organize, index, and maintain existing contracts
- Assist in completion of special projects and initiatives on an as needed basis
- Ability to work under deadlines and prioritize responsibilities with limited supervision
- Ability to handle and maintain confidential information
Requirements
Key Requirements:
- College degree and paralegal certificate required
- 3-5 years experience in a corporate or legal / paralegal environment required
- Excellent attention to detail, organizational skills, and deadline-oriented
- Excellent interpersonal and customer service skills
- Excellent written/verbal communication skills
- Demonstrates computer skills and aptitude; Microsoft Office preferred
- Proficiency in Sales technology tools: Salesforce, Outreach, and Showpad
- Basic understanding of clerical procedures and systems such as recordkeeping and filing
- Ability to work independently
- Ability to maintain confidential information
- Effective prioritization and time management abilities
- Ability to track and report on opportunities for improvement and success
- Listening effectively when others are speaking
- Credible, responsive team-player
- Ability to perform and retain various skill-related tasks, training, and operations
Additional Information:
We are proud to offer a robust benefits package well-suited to our rockstar team of election heroes!
- Unlimited PTO
- On-site gym and private showers
- Free coffee and snacks
- Hybrid scheduling opportunities
- Major Medical Insurance
- Dental Insurance
- Vision Insurance
- Basic and Voluntary Life Insurance
- Short- and Long-Term Disability Insurance
- Accident Insurance
- Critical Illness Insurance
- Hospital Indemnity
- Employee Assistance Program (EAP)
- IDShield/Legal Shield
- Pet Insurance
- 401K Matching
- Tuition Reimbursement
Work Authorization:
- Must be authorized to work in the US for any employer
Salary : $67,000 - $73,000
