Human Resources Coordinator

Description

Position Summary

The Human Resources Coordinator is responsible for providing administrative support to the Human Resources team. This role focuses on tasks such as data entry, document management, filing, and other administrative responsibilities to assist the HR department with operational needs.

Essential Responsibilities

· Assist the HR team with administrative tasks, including filing, organizing documents, and maintaining accurate records.

· Process employee status change forms and ensure updates are reflected in the Paylocity system.

· Perform data entry with a high level of accuracy and attention to detail.

· Support the maintenance of personnel files and ensure compliance with company policies and confidentiality standards.

· Assist in tracking and updating employee information, including maintaining the company organizational charts and employee directory.

· Audit HR files and systems to ensure data integrity and compliance.

· Prepare and organize HR documents, such as reports, forms, and templates.

· Provide general support to the HR team as needed, including responding to internal requests for information or documentation.

· Monitor the HR email inbox and respond to inquiries or route messages to the appropriate team member in a timely and professional manner

· Maintain and monitor spreadsheets when appropriate

Requirements

Knowledge, Skills and Abilities

· Excellent verbal and written communication skills.

· Excellent interpersonal and customer service skills.

· Excellent organizational skills and attention to detail.

· Working understanding of human resource principles, practices and procedures.

· Excellent time management skills with a proven ability to meet deadlines.

· Ability to function well in a high-paced and at times stressful environment.

· Proficient with Microsoft Office Suite or related software.

Experience and Training 

• Associate’s degree from college or university preferred. High School Diploma and minimum two years related experience and/or training; or equivalent combination of education and experience required. 
• Proficient with MS Office including Word, Excel and PowerPoint.
• Must maintain industry standard training according to company policies.

Ruoff Mortgage reserves the right to modify, interpret, or apply this job description in any manner the company desires. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise.