What are the responsibilities and job description for the LOCAL PROGRAM SUPERVISOR/FAMILY ADVOCATE - Homer Head Start position at Rural Alaska Community Action Program?

Vacancy Name

LOCAL PROGRAM SUPERVISOR / FAMILY ADVOCATE - Homer Head Start

Vacancy No

VN730

Employment Type

Full Time Non-Exempt

Location

Homer HS

Salary Range

26.51-$33.15 DOE

Salary Period

Hourly

Benefits

Full time-eligible to participate in the benefit programs on the first day of the month after your 60th day of employment.

Job Details

JOB SUMMARY-Local Program Supervisor : Provides oversight of operations of the local Head Start program, integrating all Head Start Components, oversees all aspects of program staffing; and developing family and community partnerships.

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES :

Ensures compliance with all applicable federal and state regulations, Head Start Performance Standards, and agency and Child Development Division Head Start / Early Head Start Policies and Procedures and the Head Start Work Plan.
Ensures compliance with all applicable federal and state sanitation and safety regulations and Child & Adult Care Food Program guidelines, to include traditional foods guidelines.
Oversees all aspects of the recruitment and hiring of staff. Makes recommendations for the suspension and / or termination of staff to the Regional Manager.
Responsible for the day-to-day supervision and scheduling of staff; conducting staff performance evaluations, and the orientation, training, and on-going support and training of new staff.
Accountable for all aspects of employee new hire paperwork, payroll and leave processes and ensures compliance with all applicable policies and procedures.
Establishes partnerships with parents that are respectful, culturally sensitive and nonjudgmental.
Ensures that families' strengths and needs are identified and addressed. Ensures that parents are actively involved in staff hiring, program planning, decision-making, and volunteer activities.
Establishes a safe, healthy, nurturing environment for children, including using the principles of Active Supervision at all times.
Conducts regular observations of staff to ensure quality programming.
Ensures appropriate documentation of program operations.
Builds and strengthens community partnerships for the support of families and children.
Promotes a safe work environment and complies with safety guidelines.
Conducts and documents weekly staff meetings, and attends regular supervisory meetings and all required training.
Plans for current and future financial needs; develops realistic budget within guidelines; stays within budget in meeting objectives.
Fosters team effort, cooperation, and positive morale among staff members; seeking guidance from the Regional Manager when needed.
Analyzes issues and projects thoroughly; obtains and uses available resources; develops appropriate and creative solutions; takes action in a timely manner.

OTHER RESPONSIBILITIES :

Oversees the work of assigned staff to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors or problems as they arise.

Orients employees to the Center and all applicable company policies, and trains and instructs employees in job duties.

Interprets and communicates work procedures and company policies to provide staff with guidance in handling difficult or complex problems and in resolving escalated complaints or disputes.

Promotes team-building by encouraging and building mutual trust, respect, and cooperation among staff.

Evaluates assigned staff's job performance and conformance to regulations and recommends appropriate personnel action.

Uses non-judgmental approach to discussing job performance problems with employees to identify causes and issues and to work on resolving problems.

Initiates and oversees the recruitment, interviewing, and selection processes of assigned positions.

Performs other duties as assigned.

JOB SUMMARY-Family Advocate : Promotes a healthy relationship between Head Start families and their community by implementing a strengths-based approach to family services. Encourages family involvement in the Head Start program and act as a liaison between the classroom and the home. Fosters the belief that parents are the child's first and most important teacher.

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES :

Ensures compliance with all applicable federal and state regulations, Head Start Performance Standards, agency and Child Development Division Head Start / Early Head Start Policies and Procedures, Child and Adult Care Food Program (CACFP), and the Head Start Work Plan.

Establishes partnerships with parents that are respectful, culturally sensitive, and nonjudgmental.

Involves parents in identifying and addressing their family's goals, strengths, and needs.

Assists and supports parents to schedule, attend and participate in monthly Parent Committee meetings and Parent Experiences.

Provides a minimum of two home visits, with monthly contacts, to each family throughout the school year and provide additional home visits as appropriate.

Communicates observations, concerns and important information about children and families during Monthly Staffing with Teachers and Teacher Aides.

Participates in Family Checks twice a year with Teachers, Teacher Aides and Family / Health Coordinators.

Works to ensure mandatory health screenings and immunizations are completed, documented, tracked and submitted to Central Office.

Provides support to families when health referrals are made, providing continual follow-up and documentation until services have been received.

Develops new and strengthens existing partnerships with local, regional and state providers.

Develops and maintains on-site community resource files.

Documents all services provided for families.

OTHER RESPONSIBILITIES :

Participates in Family Partnership meetings when appropriate.

Participates in weekly staff meetings, regular supervisory meetings and all required training.

POSITION TYPE / EXPECTED HOURS OF WORK :

This is a full-time position 40 hours per week / 38 weeks per year, off summer. Days and hours of work are Monday through Friday, 8 a.m. to 5 p.m. or hours vary with location. Occasional evening and weekend work may be required as job duties demand.

EMPLOYMENT REQUIREMENTS AND REQUIRED EDUCATION :

Must be at least 18 years of age.

Must pass state and federal background checks, including fingerprints.

A.A. in Early Childhood Education, or related degree.

Demonstrated ability to supervise 2 or more employees including training and evaluating work performances.

Responsible work ethic with reliable attendance.

Demonstrated ability to manage work efficiently and organization to make the job easier.

Demonstrated ability to endure work fluctuations, deadlines, and interruptions.

Demonstrated ability to accomplish assignments completely and accurately, within a reasonable timeframe.

Must pursue an ongoing professional development plan including formal training certification or college degree as recommended by the program.

Must attend 15 hours of professional development training annually.

Demonstrated ability to successfully interpret and implement company and departmental policies, procedures, and service standards.

Knowledge of business and management principles involved in leadership techniques, production methods, and coordination of people and resources.

Must be knowledgeable about the community and region, and their resources.

Proven ability and willingness to be self-directed in problem solving and decision-making and perform basic assignment with little or no direct supervision while also working effectively as a team member.

Demonstrated intermediate level of computer skills necessary in order to use and create documents and reports, spreadsheets, workshop materials and slide presentations, and to enter data into intricate database programs and proficient use of Microsoft Word, Excel, PowerPoint, Publisher, and Outlook.

Must keep all matters concerning participants in strictest confidence as required by HIPAA privacy and the 42 CFR, Part II confidentiality regulations.

Must provide a TB screening and basic physical exam within thirty (30) days of hire with follow-up every three (3) years at employee's expense.

Must complete and maintain CPR and First Aid Training certification and Alaska Food Worker's Card within thirty (30) days of hire with follow-up every three (3) years at employer's expense.

Must be able to provide own transportation to meet work schedule requirements.

BENEFITS : As a full time, regular employee, you will be eligible to participate in our competitive benefits programs on the first day of the month after your 60th day of employment, including but not limited to :

Medical, Dental & Vision

Life & Supplemental Insurance

401K / Pension Plan

Flexible Spending Account / Health & Dependent Care

Health Savings Account

Employee Assistance Program

20 days (160 hours) of accrued Paid Time Off

9 Established paid holidays

Monthly Wellness Reimbursement

EQUAL OPPORTUNITY STATEMENT (EEO)

RurAL CAP is an Equal Opportunity Employer and abides by the federal, state and local laws and regulations. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex(including pregnancy, gender identity and sexual orientation), parental status, national origin, age, disability, genetic information(including family medical history), political affiliation, military service, or other non-merit-based factors. As an Equal Opportunity Employer, we are subject to certain federal recordkeeping / reporting requirements. In order to comply, we will request information from you regarding ethnicity, race, veteran status, and disability status. Agreeing or refusing to provide this information is completely voluntary, will not adversely impact your possible employment, and will only be considered as part of your application upon your request in compliance with our Affirmative Action Plan.

Salary : $27 - $33

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