What are the responsibilities and job description for the Summer Administrative Coordinator position at Rural Arts Collaborative?
Administrative Coordinator
WonderKids Summer Enrichment Program
About this Program:
Welcome to WonderKids, an exciting program by the Rural Arts Collaborative designed to help children
soar in creativity and emotional resilience! Our summer enrichment camp gives every child the summer
camp experience of their dreams, filled with laughter, exploration, and imaginative activities using natural
materials. Campers are onsite from 8:30-3:00 each day, with staff working on both sides of that timeframe
to prepare and clean up. WonderKids serves kids in grades K-6, Monday through Friday for 5 weeks in
July and August. Camp training begins in June.
At WonderKids, kids get to be kids! Our warm and nurturing environment is staffed by caring adults who
support emotional growth and foster collaboration among young campers. WonderKids has two main
components—an afterschool program during the academic year and a Summer Enrichment Program in
July and part of August—WonderKids is all about creativity and fun. We would like to work with qualified,
enthusiastic employees who want full-time summer employment, as well as energetic, passionate people
who are looking for year-round, part-time employment in both the Afterschool and Summer programs.
Position Description:
The Administrative Site Coordinator is the point person for operations of the camp. They collaborate with,
delegate to, and lead Behavioral, Health and Safety, and Enrichment Site Coordinators, Counselors, and
Jr Counselors to ensure the program runs smoothly and all safety and reporting requirements are met.
Responsibilities:
- Staff Supervision: Oversee Coordinators, Counselors, and Jr. Counselors, ensuring adequate
- Registration Management: Organize registration details, allergy information, and accommodation
- Delegation: Work with the Behavioral Coordinator, Enrichment Coordinator, and Health and Safety
- Food Service Coordination: Collaborate with OSSU food service for timely meal service, safe food
- Emergency Preparedness: Familiarize yourself with the WonderKids Emergency Plan and
- Program Communication: Communicate changes, cancellations, and program modifications to
- Attendance Monitoring: Take attendance and communicate with families about student
- Feedback and Reporting: Provide regular feedback to improve staff performance and report any
- Data Management: Use Google Suite tools to manage data in accordance with the WonderKids
- Site Management: Oversee logistics, staff and camper schedules, attendance, and data reporting,
- Communication: Facilitate effective communication among all stakeholders.
- Schedule Coordination: Ensure the daily schedule aligns with the Camp Rhythm, and lead
- Point of Contact: Act as the main contact for decision-making during daily programming and
maintain organized records per the WonderKids Manual.
Duties:
Qualifications:
- Excellent organizational and communication skills
- Previous experience in administrative roles, with excellent computer and spreadsheet skills. Ability
- Able to work independently and execute a vision, and able to follow instruction from the
- Strong ability to meet deadlines and predetermined arrival times
- Reliable transportation
- Ability to manage the multifaceted high energy environment and able to work under pressure
- A desire to work with elementary age students, previous experience with kids is a plus
- Attention to detail
Estimated Hours Per Week:
Summer enrichment: up to 40 hours per week
Job Requirements:
Employees working with children will comply with Orleans Southwest Supervisory Union background
checks, complete the mandatory WonderKids training, and must sign a contract that describes job
requirements. Employees must comply with Rural Arts Collaborative policies.
Must be able to:
- Lift program totes up to 30 lbs
- Must be able to perform extensive standing and walking for 3 hours at a time
- Carry heavier loads up to 20 lbs longer distances (from a classroom or storage area to a car in the
- Must be able to set up pop up tents, folding tables, and move folding chairs and other classroom
- Must be able to bend, stoop, and reach materials
- Must be able to play with children outdoors, hike, and remain physically active for 3 hours at a
time in all weather
