Salary: Negotiable :USD
Location: Chicago, IL
Hospital: Rush University Medical Center
Department: Faculty Affairs
Work Type: Full Time (Total FTE between 0.9 and 1.0)
Shift: Shift 1
Work Schedule: 8 Hr (8:00:00 AM - 4:30:00 PM)
Rush offers exceptional rewards and benefits learn more at our Rush benefits page .
Summary: The Administrative Manager will oversee the planning, implementation, and completion of various activities and projects for the Office of Faculty Affairs. Acting as the primary liaison, the manager will interact with university offices, Marketing, Fund Accounting, Administration, Philanthropy, and external agencies to ensure smooth operations. The role requires embodying the Rush mission, vision, and values while adhering to the policies and procedures of Rush Medical Center and Rush University. Overall, the manager will play a crucial role in facilitating effective collaboration and communication within and outside the office.
Other information: Required Job Qualifications:
• Bachelor's degree required with five years of relevant experience, preferably in an administrative role within healthcare.
• Technologically savvy, experienced in web-based survey and assessment tools, and proficient in MS Office, Excel, and database management.
• Strong analytical, problem-solving, and organizational skills, with the ability to work independently and exercise sound judgment.
• Excellent oral and written communication skills, capable of producing accurate documents with proper grammar and information.
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• Ability to collaborate effectively in a team setting and self-motivated to follow through on assignments and implement plans. Preferred Job Qualifications:
• Master’s degree.
• 3-5 years of progressive experience in an administrative role, preferable in healthcare. Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.
Responsibilities:
• Identifies process improvement opportunities to enhance operational effectiveness and recommends actionable solutions.
• Manages event planning and logistics for various educational activities, including coordination with vendors and contract recommendations.
• Manages the annual faculty recognition reception, overseeing the nomination process, scoring, review, and logistics, including plaque acquisition and program drafting.
• Develops routine and special reports, surveys, and evaluations to support faculty initiatives.
• Creates PowerPoint presentations for faculty activities and data analysis, while also consulting on educational material development and acquiring CME/CE permissions for relevant programs.
• Prepares and manages travel reimbursement claims, check requests, and other accounts payable transactions.
• Develops and implements marketing and communication initiatives, including materials for academic and social activities.
• Designs and manages websites and departmental portals to ensure a clear and effective online presence.
• Facilitates cross-training for adequate coverage and reviews administrative, marketing, and planning processes to recommend improvements.
• Manages travel arrangements, serves as the IT liaison for system maintenance, handles communication for the Vice Provost, and maintains office records and files.
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
