Construction Project Assistant

Job Description

Job Description

The Construction Project Assistant is responsible for assisting the Project Managers in all aspects of managing projects. This role is ideal for someone who enjoys variety in the workday and excels at organization, customer service, and effective communication. The Project Assistant will work directly with the project management team by assisting them with all aspects of their day, including project set up, submittals, planning, coordinating, and construction scheduling. The Project Assistant is passionate about supporting their internal and external customers in all areas.

RESPONSIBILITIES

Project Management Support

Assist in setting up jobs and creating job folders

Maintain, monitor and organize project records and documentation

Support the project management team in working with government authorities on obtaining all necessary project permits and General Contractor registrations

Coordinate and schedule jobsite rental equipment and temporary labor

Coordinate and track submittals, schedules, and the distribution of updated construction documents to the field team, subcontractors, and suppliers

Coordinate travel arrangements and lodging for Project Managers and others

Coordinate and schedule project meetings, take meeting minutes, and distribute meeting minutes on behalf of the Project Manager

Maintain and distribute electronic devices for field team use

Perform additional tasks and responsibilities as needed by the business, as permitted by the Project Management Team.

Relationship Management

Demonstrate the ability to tactfully handle difficult situations

Build long-lasting relationships with internal and external customers that are built upon trust and delivering results

Judgement and Decision Making

Seek guidance and direction as necessary for performance of duties

Demonstrate good judgment in investigating problems

Able to apply problem-solving skills to complex projects

QUALIFICATIONS

Job Requirements

Education or formal training in business administration is preferred; relevant work experience may be substituted

2-5 years’ experience in an administrative support position

Prior administrative experience in a construction, engineering, or architectural setting is a major benefit, though not required

Previous experience in a Project Management role with the ability to execute multiple projects simultaneously

Proficient in Microsoft Office 365, including Excel, Word, and Outlook

Experience in Procore is preferred but not required

Results-orientated with proven ability to organize, plan and prioritize work to meet deadlines

Excellent verbal, written, and presentation skills; communicate effectively with management, employees, customers, and vendors

High level of motivation, integrity, and commitment to team and customers

Strong work ethic with an unwavering commitment to quality and professional work

Working Environment

This is a full-time, onsite position

Must maintain regular and reliable attendance at a level acceptable to the company

Company Description

We offer rewarding work and a family atmosphere. We offer an excellent benefits package to eligible full-time employees, including salaries commensurate with experience, health insurance, continuous training, and more.

Russell Construction Company is a dedicated comprehensive provider of construction services to the retail industry. We have been in business for 37 years. We demonstrate integrity and value quality, collaboration, and client satisfaction.

Company Description

We offer rewarding work and a family atmosphere. We offer an excellent benefits package to eligible full-time employees, including salaries commensurate with experience, health insurance, continuous training, and more. Russell Construction Company is a dedicated comprehensive provider of construction services to the retail industry. We have been in business for 37 years. We demonstrate integrity and value quality, collaboration, and client satisfaction.