Executive Administrative Assistant

Russell Tobin's client is hiring an Executive Admin Assistant in Cupertino, CA

Employment Type: Contract

Location: Hybrid (3 days in the office), Cupertino, CA 95014

Pay rate: $48-$51/hr

Responsibilities:

• Manage and maintain office supplies, including snacks, stationery, and other essentials.
• Coordinate with Facilities for maintenance requests and other ad-hoc office needs.
• Support two Directors by managing their calendars, scheduling meetings, and organizing travel arrangements.
• Prepare and process expense reports and other administrative tasks on behalf of the Directors.
• Communicate and coordinate effectively with internal team members and Executive Admins across departments.
• Ensure a well-organized, efficient, and professional office environment.

Requirements:

• Proven experience in an Executive Assistant or Office Manager role, preferably supporting senior leadership.
• Strong organizational skills with the ability to prioritize and manage multiple tasks independently.
• Excellent interpersonal and communication skills, both written and verbal.
• High level of discretion and professionalism in handling confidential information.
• Proficiency with office productivity tools (e.g., Microsoft Office Suite, Google Workspace, and calendaring systems such as iCal).
• Ability to work effectively with colleagues at all levels, including remote communication.
• Self-starter with a proactive approach to problem-solving and daily operations.

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.