Executive Assistant

Russell Tobin and Associates is seeking an Executive Assistant for our global entertainment client working in Bristol, CT.

Job Title: Executive Assistant

Pay: $37.00/hr. to $39.00/hr. (Based on experience)

Schedule: Monday-Friday, Days

Location: Bristol, CT 06010 (Onsite)

Contract Duration: 9 months

Responsibilities:

• Plan large, high-profile events like executive board meetings, on and off-site events with sport league partners (e.g. NBA) and team-building activities

• Conduct research, fact-check existing work, and prepare regular reports and summaries – you’ll have tasks that you own completely and will provide regular assistance on others

• Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels

• Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of your job

• Review your leader’s schedule to build-in time for things like thinking, email and traveling to their next meeting

• Understand the day’s priorities so you can be strategic about how you direct phone calls

• Schedule conference rooms and meetings

• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles

• Draft letters and emails on behalf of your leaders

• Assist with on-boarding new employees – you’ll be the friendly face that newbies count on to answer all their questions, including some who are extremely senior in the organization

• Read relevant newspapers and trade journals so you are completely immersed in the mission of the office

Minimum Qualifications:

• At least five years supporting a Vice President and/or equivalent experience

• Sharp written and verbal communication skills

• Desire to immerse yourself fully and learn all aspects of your executive’s business

• Ability to multi-task and prioritize deadlines/deliverables

• Strong proficiency in Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook

• Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked

• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed

• Very strong organizational skills and extreme attention to detail

• A highly professional demeanor, positive outlook and a can-do attitude

• Experience with Concur and SAP highly preferred

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization.

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.