What are the responsibilities and job description for the Senior Scheduling Officer position at Rutgers University?

Position Information

Recruitment/Posting Title	Senior Scheduling Officer
Job Category	URA-AFT Administrative
Department	Scheduling Office - Nwk
Overview
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Scheduling Officer. Reporting to the Director for Academic Scheduling. This position will be responsible for and not limited to the following: Collects, processes, analyzes, and maintains course information and assigning classrooms for Rutgers University-Newark schools, departments, programs, and organizations for courses, events, and final exams Serves as a liaison to State and Federal agencies, major corporations, community organizations, and special programs desiring to use instructional spaces for testing, conferences, programs, and cultural events Manages the integration of instructional spaces, the scheduling of enhanced classrooms, and assists in monitoring usage of those space Prepares the Final Exam Schedule and maintains the Master Course List for Rutgers University-Newark and documents and updates scheduling policies, deadlines, etc. on website Synthesizes guidelines, helps establish procedures, and enforces policies regarding instructional space and communication between the Office of Academic Scheduling and various administrative and academic areas and external constituents Trains users of the Course Scheduling System and other scheduling-related systems. Assists with space and enrollment management, collecting and analyzing data, and preparing reports
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	55416.000
Annual Mid Range Salary	68958.000
Annual Maximum Salary	82500.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview. Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a Bachelor’s degree, or an equivalent combination of education and experience Also requires a minimum of two (2) years relevant experience in a program coordination or administrative function, good communication skills, and computer literacy
Certifications/Licenses
Required Knowledge, Skills, and Abilities	A minimum of three (3) years of experience in higher education administration, scheduling, registration, in an academic unit of a large university, or equivalent experience Must be highly organized, have the ability to work effectively with a diverse group of people, set priorities, and work independently as well as be a strong and collaborative team player Excellent oral and written communication skills, superior attention to detail, and strong computer literacy
Preferred Qualifications	Experience with Microsoft Office, Event Management Software (EMS) and/or Infosilem
Equipment Utilized	MS, Course Scheduling System, Infosilem, EMS, CS Notes-used daily for course and event scheduling and instructional space allocation Discoverer and Excel-used regularly for generating and analyzing data and producing reports; Microsoft T-used regularly to document and update procedures, processes, policies, and deadlines Space Management Database-to ensure accurate information on instructional spaces Microsoft Office Suite-day-to-day communications, forms, reports, and presentations Drupal website updates (forms, policies, deadlines, final exam schedule, etc.) Microsoft Outlook for maintaining the Distance Learning Calendar and other calendars
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	23ST1907
Posting Open Date	07/22/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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