What are the responsibilities and job description for the Executive Assistant position at Rutter's?
Summary/Objective
The Executive Assistant will handle a variety of responsibilities that facilitate the efficient operation of the organization and support the daily needs of the executive team.
Key Responsibilities
This is a full-time position, and hours of work and days are Monday through Friday, 8:00 a.m. to 4:30 p.m.
Preferred Education And Experience
Rutter's provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, service in the military, or any other protected status under Local, State or Federal Regulations.
The Executive Assistant will handle a variety of responsibilities that facilitate the efficient operation of the organization and support the daily needs of the executive team.
Key Responsibilities
- Calendar Management: Schedule and coordinate appointments, meetings, and travel arrangements for executives, ensuring they are well-prepared and organized.
- Communication Support: Act as the primary point of contact between the executives and internal/external stakeholders. Manage emails, phone calls, and correspondence, ensuring timely responses.
- Meeting Coordination: Prepare agendas, type notes, and ensure action items are followed up on. Help with meeting room arrangements, lunch and materials.
- Travel Management: Organize travel itineraries, book accommodations, and manage expense reports for executive travel.
- Document Preparation: Prepare and proofread documents for executives, ensuring they are polished and professional.
- Confidentiality & Discretion: Handle sensitive information with a high level of confidentiality and professionalism.
- Office Management: Support office operations, including supplies, equipment, and facilities management.
- Mail: Sort and distribute US Mail and Inter-co Mail.
This is a full-time position, and hours of work and days are Monday through Friday, 8:00 a.m. to 4:30 p.m.
Preferred Education And Experience
- Proven experience as an Executive Assistant or in a similar administrative role.
- Strong proficiency with office software, such as Microsoft Office Suite (Word, Excel, PowerPoint), and communication tools (e.g., Zoom, Teams).
- Bachelor's degree or equivalent work experience preferred.
Rutter's provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, service in the military, or any other protected status under Local, State or Federal Regulations.
