What are the responsibilities and job description for the Accounts Payable Processor position at RW Supply and Design?
Job Purpose:
Receive vendor invoices and process them for payment using matching principles where applicable. Position will involve the use of computer and software including but not limited to Microsoft Outlook, Dynamics 365, Excel and Word. Additional duties such as vendor statement review, correspondence with location representatives and invoice filing.
Reasonable Accommodations Statement:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Functions:
- Compare invoices to purchase orders, and freight bills to verify accuracy. Research discrepancies and obtain approvals as required
- Operate Microsoft Outlook, Dynamics 365, Excel and Word
- Keep records of invoices and support documents.
- Resolve discrepancies in accounting records.
- Review vendor terms and/or discounts to ensure the match invoices.
- Answer email or telephone inquiries regarding purchase orders, vendor invoices and payments
- Ensure that discount and payment terms deadlines are met.
- Meet daily, weekly and monthly processing requirements.
Position Qualifications: (Competency Statements)
- Accountability - Ability to accept responsibility and account for his/her actions.
- Accuracy - Ability to perform work accurately and thoroughly.
- Detail Oriented - Ability to pay attention to the minute details of a project or task.
- Organized - The trait of being organized or following a systematic method of performing a task.
- Responsible - Ability to be held accountable or answerable for one’s conduct.
- Analytical Skills - Ability to use thinking and reasoning to solve a problem.
- Communication, Oral - Ability to communicate effectively with others using the spoken word.
