What are the responsibilities and job description for the Accounts Receivable Processor position at RW Supply and Design?
Job Title:
Accounts Receivable Processor I
FLSA Job Category:
Non-Exempt
Job Code/ Req#:
RWSD-APPI
Reports to:
AR Manager
Travel Required:
No
Level/Salary Range:
$40,000-45,000
HR Contact(s):
Any
Work Schedule
Full Time
Job Description
Job Purpose:
The accounts receivable processor will play a crucial role in ensuring the timely and accurate processing of incoming payments, maintaining and collecting on customer accounts, and supporting the financial operations of the company. This role requires a strong attention to detail, excellent organizational skills, and the ability to communicate effectively with both internal and external stakeholders.
Reasonable Accommodations Statement:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Functions:
The responsibilities of this position include, but are not limited to,
- Process incoming payments and post them accurately to customer accounts.
- Verify and reconcile discrepancies in customer accounts and work with customers or internal teams to resolve issues.
- Review and update aging reports to identify overdue accounts and assist in collections.
- Prepare and send customer statements and invoices.
- Assist with month-end and year-end closing processes related to accounts receivable.
- Maintain accurate and up-to-date records of all financial transactions.
- Respond to customer inquiries regarding billing issues and payment status.
- Collaborate with the sales team to ensure the accuracy of customer information and transactions.
- Prepare reports for management regarding the status of accounts receivable.
- Monitor customer credit limits and make recommendations for adjustments as needed.
- Assist with audits and other financial reporting as required.
Position Qualifications: (Competency Statements)
- Communication - Ability to communicate effectively with others using written & spoken word.
- Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
- Decision Making - Ability to make critical decisions while following company procedures.
- Attention to Detail - accurately review and process invoices, ensuring that all figures are correct and properly coded.
- Time Management - Efficiently manage time to meet deadlines, particularly during high-volume periods such as month-end and year-end close processes.
- Confidentiality - Handling sensitive financial information with care and maintaining confidentiality regarding payroll, payments, and vendor data.
- Teamwork - Ability to work well within a finance team and collaborate with other departments (e.g., procurement, payroll) to ensure smooth accounts payable operations.
- Problem-solving - Quickly identifying and resolving issues related to invoice discrepancies, payment errors, or missing documentation.
- Technical - Proficiency in accounting software and Microsoft Office Suite, especially Excel (required).
Education - Minimum High School or equivalent GED. Understanding of accounting is an asset
Experience – Accounts receivable or collections experience, preferred.
PHYSICAL DEMANDS
Stand O (Occasionally) Lift/ Carry 10 lbs or less F (Frequently)
Walk O (Occasionally) 11-20 lbs O (Occasionally)
Sit F (Frequently) 21-50 lbs N (Not Applicable)
Handling/Fingering F (Frequently) 51-100 lbs N (Not Applicable)
Reach Outward F (Frequently) Over 100 lbs N (Not Applicable)
Reach Above Shoulder O (Occasionally) Push / Pull
Climb N (Not Applicable) 12 lbs or less F (Frequently)
Crawl N (Not Applicable) 13-25 lbs O (Occasionally)
Squat or Kneel N (Not Applicable) 26-40 lbs N (Not Applicable)
Bend N (Not Applicable) 41-100 lbs N (Not Applicable)
The company has reviewed this job description to ensure that essential functions and primary duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional procedures and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment. The company reserves the right to change this job description and assign tasks for the employee to perform as the company may deem appropriate.
Approved By:
Bobby Denton / Judy Collins
Date:
January 3, 2025
Last Updated By:
Date/Time:
Salary : $40,000 - $45,000
