Workplace Accommodations Specialist - West Orange, NJ

Job Overview:

RWJBarnabas Health ( RWJBH ) is committed to providing reasonable accommodations to its employees, and otherwise qualified applicants, with known physical, mental or pregnancy-related limitations unless it can demonstrate that the accommodation would impose an undue hardship on its operations or pose a serious threat to safety.

As an integral member of the Employee Relations Center of Expertise ( ER ), the Workplace Accommodations Specialist will provide support to Human Resources Business Partners, System leaders and members of the Talent Acquisition & Integration COE ( TAI ) by consulting on accommodation requests. This Specialist role will provide guidance on facilitating the interactive process, required documentation, implementation and next steps to ensure a timely, effective resolution.

The position requires attention to detail and critical-thinking, collaboration, communication, facilitation and organizational skills as well as expertise in applying all Federal, State and local disability-related laws.

Qualifications:

Required:

• BA/BS in a related field
• Three or more years experience in accommodations, disability/workers Compensation Management, Employee Relations and/or FLA/FMLA/LOA administration
• Knowledge of Federal and State disability-related laws e.g. PWFA, ADA/ADAAA, FMLA, NJESL, NJFLA, NJFLI, NJLAD and Workers Compensation required
• Knowledge and understanding of HIPAA and related privacy laws and regulations
• Proven proficiency in Employee Relations/Human Resources software e.g. HR Acuity, PeopleSoft, preferred
• Proven proficiency in Excel, PowerPoint, and Word
• Experience in preparing educational materials and delivering high quality, effective presentations to large and small audiences
• Strong communication skills ability to interact and relate to individuals of diverse disabilities and backgrounds
• Strong analytical and problem-solving skills

Essential Functions:

• Interacts daily with HR Business Partners on new and established accommodations
  • Reviews documentation including, but not limited to, job descriptions, work environment, staffing and recommended accommodation
  • Monitors the implementation and efficacy of approved accommodations; addresses any concerns and if necessary, re-initiates the interactive process
  • Escalates denials and complex accommodation issues for guidance
  • Consults with Employee Health, Employee Assistance, Legal and/or Risk as appropriate
• Coaches HR Business Partners and Leaders on the applicable laws and their application
• Partners with the ER Data Analyst to prepare and provide periodic, and ad hoc, reports, as required
  • Analyzes trends and provides recommendations based on the findings
• Delivers presentations, conducts workshops and prepares educational materials to increase the understanding of Human Resources and their stakeholders
• Maintains confidentiality throughout the process and in handling documentation
• Participates on designated System committee/work groups
• Remains current with applicable laws, regulations and/or standards Federal, State and Local

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

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