Office Administrator for Construction Office

Ryan is a family owned and operated large scale sitework contractor with offices in Miami, Deerfield Beach and Stuart, Florida. This fifth generation company has built the Ryan foundation in the Civil / Sitework / Heavy Highway Industry exceeding our client’s expectation by providing them with full earthwork, underground utilities, heavy highway paving, Land Development and Infrastructure Civil engineering projects throughout South East Florida. We have an immediate position for an Office Administrator / Office Manager at our Stuart office.

Duties include but are not limited to the following:

• Support the office and construction team (Vice President, Project Manager’s, Superintendent’s and Estimators) with office/administrative duties
• Manage / Prepare and maintain Estimating Bid Files and Awarded Project Files.
• Review project specifications and requirements to assist the estimating team in preparing project proposals for bid submittals
• Updating our portal system as information is received ensuring all necessary information is complete and correct, organized and accessible
• Assisting the estimating department with requesting vendor/supplier quotes
• Assist the project manager in reviewing and preparing Change Orders and Purchase Orders
• Update Plan logs ensuring the office and field have the most current information
• Assist the project manager in reviewing submittals and shop drawings for compliance with contract documents
• Pull and Track Permits
• Schedule various Inspections for the fields three divisions
• Request Sunshine 811 Locates
• Help prepare Prequalification packages for potential construction projects
• Responsible for Office Inventory and supply management
• Handle all incoming calls, incoming / outgoing mail
• Handle all emails for potential new construction projects to bid
• Process Vendor Invoices for Direct Owner Purchases

Applicants must posses:

• Strong verbal and written communication skills.
• Proficiency in Microsoft Office programs including Excel, Word, BlueBeam and Viewpoint software.
• Construction industry experience required.
• Knowledge and ability to coordinate with our field personnel.
• Exceptional organizational abilities and attention to detail.
• Ability to creatively solve problems and work under time constraints with minimal supervision.
• Self-starter with the ability to work independently or within a team environment
• Must pass a drug screening
• Legally allowed to work in the US
• Must have valid Driver’s License

Ryan’s comprehensive Benefits Package includes

• Medical, Dental and Vision plans
• 401K
• Life Insurance
• Company Paid Holidays and PTO (Paid time off)
• Paychecks are Direct Deposited

We do not offer relocation assistance for this position. The application must be completed in our Stuart office and you must live in close proximity to the office to fulfill the full time position of the 8:00am to 5:00pm job requirement.

Stuart Office address: 1239 SE Indian Street, Suite 110, Stuart, FL 34997

You must bring your resume' with you, fill out the resume' section on the actual application or email your resume’ to Marketing@ryanfl.com . We can also email you an application as well. Call Trish or Mary with any questions at (954) 427-5599.

Ryan Inc. Southern is a drug free workplace and Equal Opportunity Employer. Salary will be based on your experience and will be discussed with you once you have applied and speak to our VP Paul Knight.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Required)
• Administrative experience: 1 year (Required)

Ability to Relocate:

• Stuart, FL 34997: Relocate before starting work (Required)

Work Location: In person

Salary : $50,000 - $65,000