Administrator Assistant

Lord Chamberlain

Purpose of Your Job Position

The primary purpose of your job position is to direct the day-to-day functions of the facility in accordance with current federal, state, and local standards, guidelines, and regulations that govern long-term care facilities to assure that the highest degree of quality care can be provided to our residents at all times.

Delegation of Authority

As the Administrator, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

Job Functions

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

Duties and Responsibilities

Administrative Functions

• Plan, develop, organize, implement, evaluate, and direct the facility's programs and activities.
• Develop and maintain written policies and procedures that govern the operation of the facility.
• Review job descriptions with Human Resources for each staff position in accordance with the Americans With Disabilities Act, OSHA, and other pertinent laws governing job positions.
• Assist Human Resources in the development and implementation of performance evaluations.
• Assist department directors in the development and use of departmental policies and procedures, and establish a rapport in and among departments so that each can realize the importance of team work.
• Review the facility's policies and procedures periodically, at least annually, and make changes as necessary to assure continued compliance with current regulations (e.g., ADA, ergonomics, air quality, etc.).
• Interpret the facility's policies and procedures to employees, residents, family members, visitors, government agencies, etc., as necessary.
• Ensure that public information (policy manuals, etc.) describing the services provided in the facility is accurate and fully descriptive.
• Ensure that all employees, residents, visitors, and the general public follow established policies and procedures.
• Assume the administrative authority, responsibility and accountability of directing the activities and programs of the facility.
• Represent the facility at and participate in top level meetings.
• Represent the facility in dealings with outside agencies, including governmental agencies and third party payers, or provide an authorized representative of the facility when unable to attend such meetings.
• Make written and oral reports/recommendations to the governing board concerning the operation of the facility.
• Assist the Infection Control Coordinator, and/or Committee, in identifying, evaluating, and classifying routine and job-related functions to ensure that tasks involving potential exposure to blood/body fluids are properly identified and recorded.
• Make weekly inspections of the facility to assure that established policies and procedures are being implemented and followed.
• Participate in facility surveys (inspections) made by authorized government agencies.
• Review and develop a plan of correction for deficiencies noted during survey inspections and provide a written copy of such plan to the governing board and ombudsman representative as required.
• Maintain an adequate liaison with families and residents.
• Maintain a good public relations program that serves the best interest of the facility and community alike.
• Delegate a responsible staff member to act in your behalf when you are absent from the facility.
• Ensure that appropriate policies and procedures are followed when conducting background checks and when providing information to the Nurse Aide Registry.
  
  
  

Educational Requirements

• A Bachelor's Degree is necessary. A degree in Public Health Administration or Business Administration, or a health related degree is preferred but not required.
  
  
  

Experience

• Must have, as a minimum, 2 year(s) experience in a supervisory capacity in a hospital or long-term care facility.
• Must possess a current, unencumbered Nursing Home Administrator's license or meet the licensure requirements of this State.