What are the responsibilities and job description for the Administrative Assistant 1 position at Rylem Staffing?
Job Title: Administrative Assistant 1
Job Type: Contract
Site Type: Hybrid (Redmond, WA)
Duration: 3 Months 9 Days
Job Overview
This position requires someone who has excellent communication skills, possesses the ability to set priorities, handle multiple critical tasks simultaneously and function as part of the administrative team in a positive efficient manner. This role requires complex calendaring skills, operational excellence, and professionalism.
Our mission is to empower every person and every organization on the planet to achieve more. As employees, we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
Job Responsibilities
Job Type: Contract
Site Type: Hybrid (Redmond, WA)
Duration: 3 Months 9 Days
Job Overview
This position requires someone who has excellent communication skills, possesses the ability to set priorities, handle multiple critical tasks simultaneously and function as part of the administrative team in a positive efficient manner. This role requires complex calendaring skills, operational excellence, and professionalism.
Our mission is to empower every person and every organization on the planet to achieve more. As employees, we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
Job Responsibilities
- Proactively manage a very complex calendar including travel and strategic prioritization of appointments
- Provide end-to-end complex domestic and international travel planning
- Help drive the ROB (Rhythm of Business) scheduling and team calendar items
- Coordinate staff meetings, events, and offsites, including agenda management, meeting logistics, and material preparation
- Partner with the team’s admin lead to effectively offer cross-support for multiple teams
- Ability to look ahead and understand the prioritization of key objectives and help manage the deliverables or priorities
- Understanding of the team budget, including Purchase Orders and expenses, and morale costs
- Manage vendor accounts as needed
- Embody our Culture and Values
- 3 years of Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, calendar management, and administration work for executive/upper-level management
- 3 years of experience with Microsoft Outlook, Word, Excel, and PowerPoint
- 2 years supporting an executive in a fast-paced, corporate environment
- Interpersonal, organizational, planning, and time management skills
- Ability to work independently, deal with ambiguity, and to solve routine problems proactively and effectively
- Aptitude for rolling with changing circumstances (direction and strategy) while continuing to have professional and positive interactions
- Ability to work well in a changing environment, under pressure, on short notice, and take appropriate action
- Exercise sound judgment, tact, diplomacy, integrity, and professionalism in all transactions
- Adaptable and work in a team environment, building and maintaining effective working relationships with a diverse group of contributors internally and externally
- Ability to maintain confidentiality of highly sensitive material and information with discretion and professionalism
- Organizational, analytical, anticipatory, and written communication skills
