Executive Assistant

JOB TITLE: Executive Assistant

STATUS: Full-Time

Duties & Responsibilities

All aspects of administrative support for the Managing Partner, two Partners and Principal:

• Manage and maintain all aspects of calendars; schedule all calls and meetings, anticipate schedule conflicts, keep the team on time and moving.
• Assist other members of investment team with on-site meetings as necessary.
• Heavy and complex travel planning, including both commercial and occasional private flights.
• Manage all aspects of onsite meetings, including planning from beginning to end of the day events (meals, meetings, materials).
• Monthly credit card reconciliation.
• Expense report processing.
• Perform miscellaneous tasks to meet in-office needs, i.e., copying, faxing, securing signatures, document handling, etc.
• Assist extended investment team, including affiliates, with travel and other administrative needs, as needed.
• Back-up administrative support for other Investment Professionals when necessary.

Other Office Duties

• Event planning. Start to finish, may act as lead or assist.
• At times, may assist portfolio companies with administrative needs – minimal.
• Other projects as needed, or as there is interest and opportunity.

Knowledge, Skills, And Key Traits

• Prefer candidates with 10 or more years of successful Executive Admin experience working with multiple C-level Executives
• Bachelor's degree preferred. Will consider equivalent work experience
• Proficient in Microsoft Office Suite of products. Computer literate with working knowledge of Outlook, Word, Excel, and PowerPoint
• Expert-level ability to interact with a wide range of personalities, with a proven record of consistently being a positive individual and supportive team player
• Solid leadership skills and strong conflict management skills
• Robust organizational skills and ability to prioritize and multitask. Prioritizes own time and high-level manager’s time
• Superb attention to detail bordering on obsessiveness – providing “white glove” treatment
• High sense of urgency
• Sharp, energetic, and creative, with the ability to “think on your feet.” Quick learner
• Customer service focused on both internal and external customers
• Outgoing, positive cheerful, dependable, and willing to help, no task too small or too large
• Ability to work with speed and accuracy while juggling multiple competing priorities and deadlines
• Ability to take initiative, work independently or as a team, problem solve, and anticipate needs appropriately
• Excellent written and verbal communication skills, with sensitivity to audience.
• Ability to work and maintain composure under pressure – unflappable
• Self-starter who holds others and self to the highest standards
• Demonstrated ability to exercise management skills in a support function
• Proactively anticipate needs and eradicate issues before they exist
• Unquestionable integrity and ethics
• Strict confidentiality in handling sensitive information
• Highly self-competitive – always raising the bar for self, as well as others, through example

This position has a hybrid schedule with flexibility to work remotely depending on the schedules of the Investment Professional Team.