Tax Disbursements & Vendor Administrator

Job Title: Tax Disbursements & Vendor Administrator

Job Type: Contract

Site Type: Hybrid (Portland, OR)

Duration: 6 Months

Job Responsibilities:

• Responsible for managing complex project plans for cross-functional teams during peak season with the focus being accurate and timely completion of the annual 1099/1042 process
• Preparation, filing, and mailing of forms to recipients; reconciling payments reported to source financial reports; following up on questions from providers and other 1099 recipients; handling B-Notice requirements and assisting other departments to ensure that necessary corrections to business names, addresses, and tax identification numbers (TINs) are made
• Has direct oversight for timely and accurate completion of Sales and Use tax filings, including preparing sections of corporate tax provisions, estimated tax payment calculations, required monthly journal entries and quarterly account reconciliations, and tax return work papers using financial information from various systems and manual sources
• Coordinate and review source material for accuracy with appropriate departments
• Investigate any unusual transactions or activities
• Prepare Ad-hoc analysis as requested related to 1099/1042, sales and use tax reporting
• Act a liaison to the Tax and Procurement Departments
• Oversee Vendor Master database; including set up of new vendors, approval of setups, critical control activities to validate the legitimacy of requests received, ongoing maintenance to ensure accuracy of data, and maintaining Medicare compliance
• Ability to analyze production data and create meaningful department metrics that are utilized to evaluate the overall volume of work associated with key tasks
• Proficient in Excel, and skilled at data mining/manipulation
• Project management of inter-department projects including, building a work plan, outlining necessary resources needed, judging overall impact to complete, and clear understanding of appropriately involving management in key decision making

Job Requirements:

• Associate’s degree in Finance, Accounting, or related field
• 2 years of experience in Accounts Payable or equivalent combination of education and experience
• Demonstrated knowledge of 1099/1042 reporting requirements and all related processes
• Possess strong leadership skills, specific experience in leading cross-functional teams, project management
• Strong interpersonal skills, demonstrated success in small and large team settings, self-motivation, excellent communication, a customer service orientation, tolerance for ambiguity, demonstrated sound decision-making, exercise good judgment in confidential matters, and demonstrated analytical skills
• Ability to plan and organize own work to meet deadlines
• Ability to work flexible hours during periods of heavy workloads

*Salary Range: $26-29/hr with Medical, Vision, and Dental Benefits