What are the responsibilities and job description for the Bureau of Communicable Disease Prevention & Control Administrative Coordinator position at S.C. Department of Public Health?
Job Responsibilities
Careers at DPH: Work that makes a difference!
Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity
We are on the lookout for our next team member!
Do you thrive in a dynamic environment and get excited about making a meaningful impact? We are looking for an enthusiastic, detail-oriented individual to join our team. If you are ready to bring your skills, energy, and creativity to a role where you will collaborate with dedicated public servants, we want to hear from you!
Under general supervision of the Director of the Bureau of Communicable Disease Prevention and Control (BCDPC), incumbent will perform complex administrative support duties for the activities for CDPC including direct administrative support for the Bureau Director.
Coordinate and Collaborate: Provides high-level administrative coordination for the bureau as follows: (a) coordinates signature requests and tracks from origin to resolution; (b) functions as administrative liaison between the Section Directors and the Bureau Director; Supports and coordinates bureau admin staff as needed to ensure uniform practices and bureau wide support. Assists in planning conferences, trainings, and special events. Assists with registration, prepares and distributes meeting materials; secures meeting facilities; organizes and provides support for standing meetings, and prepares minutes for distribution. Serves as lead document retention coordinator for the bureau.
Program Standards: Maintains files, desktop protocols, and tracking systems, contact lists of key agency personnel. Develops and implements procedures to ensure effective and efficient office practices. Serves as staff support for standing meetings and committees, takes meeting minutes when required; drafts and responds to correspondence on behalf of the Bureau director as instructed. Ensures necessary supplies are available, and equipment remains current. Ensures that bureau admin staff are briefed on the Administrative Professionals Manual and that policies and procedures are followed.
Serves as BCDPC Human Resources Liaison: Coordinates with Bureau Director and Section Directors to review all personnel actions and ensures that requests contain all necessary documentation; tracks vacancies to assure prompt hiring actions; completes on-boarding processes for bureau new hires. Serves as liaison between BCDPC and other agency units that provide services and support including external contacts that have business with BCDPC. Attends monthly HR coordinator meetings.
Minimum And Additional Requirements
A high school diploma and relevant experience in business management, public administration or administrative services. A bachelor's degree may be substituted for required work experience.
Must maintain proficiency with current office technology, software and emerging business processes.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
Preferred Qualifications
Ability to execute complex oral and written instructions. Ability to exercise discretion in interpreting and applying established departmental policies and procedures. Advanced knowledge of administrative support functions through demonstrated experience. Demonstrated ability to organize, track and complete multiple tasks and set priorities independently, and appropriate discretion in seeking assistance from supervisor as needed. Ability to coordinate diverse administrative/management functions with professionalism and maintaining confidentiality.
Additional Comments
DRIVING RECORD: If this position requires the applicant to possess a valid driver’s license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
EEO: SC DPH is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DPH does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
The South Carolina Department of Public Health offers an exceptional benefits package for FTE positions that includes:
Careers at DPH: Work that makes a difference!
Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity
We are on the lookout for our next team member!
Do you thrive in a dynamic environment and get excited about making a meaningful impact? We are looking for an enthusiastic, detail-oriented individual to join our team. If you are ready to bring your skills, energy, and creativity to a role where you will collaborate with dedicated public servants, we want to hear from you!
Under general supervision of the Director of the Bureau of Communicable Disease Prevention and Control (BCDPC), incumbent will perform complex administrative support duties for the activities for CDPC including direct administrative support for the Bureau Director.
Coordinate and Collaborate: Provides high-level administrative coordination for the bureau as follows: (a) coordinates signature requests and tracks from origin to resolution; (b) functions as administrative liaison between the Section Directors and the Bureau Director; Supports and coordinates bureau admin staff as needed to ensure uniform practices and bureau wide support. Assists in planning conferences, trainings, and special events. Assists with registration, prepares and distributes meeting materials; secures meeting facilities; organizes and provides support for standing meetings, and prepares minutes for distribution. Serves as lead document retention coordinator for the bureau.
Program Standards: Maintains files, desktop protocols, and tracking systems, contact lists of key agency personnel. Develops and implements procedures to ensure effective and efficient office practices. Serves as staff support for standing meetings and committees, takes meeting minutes when required; drafts and responds to correspondence on behalf of the Bureau director as instructed. Ensures necessary supplies are available, and equipment remains current. Ensures that bureau admin staff are briefed on the Administrative Professionals Manual and that policies and procedures are followed.
Serves as BCDPC Human Resources Liaison: Coordinates with Bureau Director and Section Directors to review all personnel actions and ensures that requests contain all necessary documentation; tracks vacancies to assure prompt hiring actions; completes on-boarding processes for bureau new hires. Serves as liaison between BCDPC and other agency units that provide services and support including external contacts that have business with BCDPC. Attends monthly HR coordinator meetings.
Minimum And Additional Requirements
A high school diploma and relevant experience in business management, public administration or administrative services. A bachelor's degree may be substituted for required work experience.
Must maintain proficiency with current office technology, software and emerging business processes.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
Preferred Qualifications
Ability to execute complex oral and written instructions. Ability to exercise discretion in interpreting and applying established departmental policies and procedures. Advanced knowledge of administrative support functions through demonstrated experience. Demonstrated ability to organize, track and complete multiple tasks and set priorities independently, and appropriate discretion in seeking assistance from supervisor as needed. Ability to coordinate diverse administrative/management functions with professionalism and maintaining confidentiality.
Additional Comments
DRIVING RECORD: If this position requires the applicant to possess a valid driver’s license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
EEO: SC DPH is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DPH does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
The South Carolina Department of Public Health offers an exceptional benefits package for FTE positions that includes:
- Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
- 15 days annual (vacation) leave per year
- 15 days sick leave per year
- 13 paid holidays
- State Retirement Plan and Deferred Compensation Programs
- REMOTE WORK: The option to work partially remote is available after six (6) months of employment if it applies to the position.
