What are the responsibilities and job description for the Contracts Development & Management Assistant position at S.C. Department of Public Health?
Job Responsibilities
Work that makes a difference!
Pursuing Excellence, Inspiring Innovation, Promoting Teamwork, Embracing Service, and Advancing Equity
The South Carolina Department of Public Health (SC DPH) is seeking a highly organized and detail-oriented individual to join our team as a Contract Development & Management Assistant. In this role, you will provide essential support in the areas of contract management, operational administration, and team collaboration. The ideal candidate will thrive in a dynamic environment and possess strong multitasking and problem-solving abilities.
Job duties will include, but are not limited to:
Minimum And Additional Requirements
A high school diploma and relevant program experience. A bachelor's degree may be substituted for the required program experience.
Preferred Qualifications
Experience with ECC and SRM modules in SCEIS and proficiency in Microsoft Excel, SharePoint, and Power Automate. Knowledge of agency policies, procedures, rules, regulations, and program services. Knowledge of policies, procedures, rules, and regulations related to administrative and financial management functions. Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals. Ability to coordinate diverse administrative and technical functions. Ability to exercise judgment and discretion. Ability to think strategically and develop solutions. Knowledge of modern office practices, procedures, software, and equipment. Ability to communicate effectively, both orally and in writing.
Additional Comments
DRIVING RECORD: If this position requires the applicant to possess a valid driver’s license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
EEO: SC DPH is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DPH does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
EDUCATION: Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation. Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
The South Carolina Department of Public Health offers an exceptional benefits package for Full Time (FTE) positions that includes:
Work that makes a difference!
Pursuing Excellence, Inspiring Innovation, Promoting Teamwork, Embracing Service, and Advancing Equity
The South Carolina Department of Public Health (SC DPH) is seeking a highly organized and detail-oriented individual to join our team as a Contract Development & Management Assistant. In this role, you will provide essential support in the areas of contract management, operational administration, and team collaboration. The ideal candidate will thrive in a dynamic environment and possess strong multitasking and problem-solving abilities.
Job duties will include, but are not limited to:
- Operational and Administrative Support: Assist with training staff involved in the contract initiation process. Coordinate the procurement of supplies and travel arrangements as needed. Organize team meetings, conference calls, and video conferences, including preparation and distribution of documents. Update and maintain team SharePoint pages, lists, and Automates. Perform accurate and timely data entry.
- Collaboration and Reporting: Create SCEIS shopping carts and troubleshoot budget errors. Assist in preparing contract-related reports and maintaining electronic records and files. Provide ongoing support to staff regarding contract-related inquiries. Work closely with the Section Director and Section Leads to ensure operational efficiency.
- Backup and Other Duties: Serve as the main point of contact during the absence of the Section Director and Section Leads. Perform other duties as assigned to support Contract Management and Development.
Minimum And Additional Requirements
A high school diploma and relevant program experience. A bachelor's degree may be substituted for the required program experience.
Preferred Qualifications
Experience with ECC and SRM modules in SCEIS and proficiency in Microsoft Excel, SharePoint, and Power Automate. Knowledge of agency policies, procedures, rules, regulations, and program services. Knowledge of policies, procedures, rules, and regulations related to administrative and financial management functions. Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals. Ability to coordinate diverse administrative and technical functions. Ability to exercise judgment and discretion. Ability to think strategically and develop solutions. Knowledge of modern office practices, procedures, software, and equipment. Ability to communicate effectively, both orally and in writing.
Additional Comments
DRIVING RECORD: If this position requires the applicant to possess a valid driver’s license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
EEO: SC DPH is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DPH does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
EDUCATION: Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation. Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
The South Carolina Department of Public Health offers an exceptional benefits package for Full Time (FTE) positions that includes:
- Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, & Children
- 15 days annual (vacation) leave per year
- 15 days sick leave per year
- 13 paid holidays
- Paid Parental leave
- State Retirement Plan and Deferred Compensation Programs
- REMOTE WORK: The option to work partially remote may be available after six (6) months of employment
