What are the responsibilities and job description for the Executive Assistant to Deputy Director of Healthcare Quality-61009009 position at S.C. Department of Public Health?
Job Responsibilities
Careers at DPH: Work that makes a difference!
Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity
This position is located in the Bureau of Healthcare Quality.
Provide executive level administrative support and expertise to the Deputy Director of Healthcare Quality on a one-on-one basis to include professional and proficient execution of routine assignments with reoccurring, stringent deadlines and special projects of a complex nature. Serves as an adjunct member of Healthcare Quality's Leadership Team.
Works directly with the Deputy Director to support all aspects of their daily work routine. Responsible for the completion of various high level administrative tasks to include assisting in the development of presentations, transcribing source material, prepare documents, reports, tables and charts, maintain paper and electronic filing systems. Responsible for composing and preparing routine correspondence, sometimes of a time sensitive and/or confidential nature.
Maintains various records and documents. Organizes and prepares for meetings. Responsible for researching, prioritizing, and following up on issues and/or concerns addressed to or by the Deputy Director. Serves as a liaison between the deputy director, agency staff and the public. Serves as a member of the Healthcare Quality Leadership Team (HQLT) to include ensuring agendas and handouts are prepared and ready for dissemination prior to meetings, ensuring HQLT members meet reporting deadlines set by Deputy Director.
Provides summaries of meetings to the HQLT. Manages HQLT special projects as assigned and assists HQLT members with various tasks and projects as needed by providing coordination, monitoring, and communication of the projects and programs. Assists with scheduling for the HQLT and may draft, review and send communications on behalf of the HQLT.
Serves as the HQ office manager including but not limited to being the primary contact for building concerns such as equipment, furniture and the office layout and moves, supporting other departments or Executives as needed. Serves as the backup to the PCAS coordinator and may be assigned a PCard. Performs other duties as required, including training of employees as needed and participating in disaster preparedness and responses. Designated as an essential employee, subject to duty and/or call on a 24-hour basis during an emergency.
Minimum And Additional Requirements
A high school diploma and relevant experience in business management, public administration or administrative services. A bachelor's degree may be substituted for required work experience.
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring. Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Preferred Qualifications
A bachelor's degree and at least three (3) to five (5) years in supporting a senior executive or team experience.
Additional Comments
DRIVING RECORD: If this position requires the applicant to possess a valid driver’s license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
EEO: SCDPH is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SCDPH does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
The South Carolina Department of Public Health offers an exceptional benefits package for FTE positions that includes:
Careers at DPH: Work that makes a difference!
Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity
This position is located in the Bureau of Healthcare Quality.
Provide executive level administrative support and expertise to the Deputy Director of Healthcare Quality on a one-on-one basis to include professional and proficient execution of routine assignments with reoccurring, stringent deadlines and special projects of a complex nature. Serves as an adjunct member of Healthcare Quality's Leadership Team.
Works directly with the Deputy Director to support all aspects of their daily work routine. Responsible for the completion of various high level administrative tasks to include assisting in the development of presentations, transcribing source material, prepare documents, reports, tables and charts, maintain paper and electronic filing systems. Responsible for composing and preparing routine correspondence, sometimes of a time sensitive and/or confidential nature.
Maintains various records and documents. Organizes and prepares for meetings. Responsible for researching, prioritizing, and following up on issues and/or concerns addressed to or by the Deputy Director. Serves as a liaison between the deputy director, agency staff and the public. Serves as a member of the Healthcare Quality Leadership Team (HQLT) to include ensuring agendas and handouts are prepared and ready for dissemination prior to meetings, ensuring HQLT members meet reporting deadlines set by Deputy Director.
Provides summaries of meetings to the HQLT. Manages HQLT special projects as assigned and assists HQLT members with various tasks and projects as needed by providing coordination, monitoring, and communication of the projects and programs. Assists with scheduling for the HQLT and may draft, review and send communications on behalf of the HQLT.
Serves as the HQ office manager including but not limited to being the primary contact for building concerns such as equipment, furniture and the office layout and moves, supporting other departments or Executives as needed. Serves as the backup to the PCAS coordinator and may be assigned a PCard. Performs other duties as required, including training of employees as needed and participating in disaster preparedness and responses. Designated as an essential employee, subject to duty and/or call on a 24-hour basis during an emergency.
Minimum And Additional Requirements
A high school diploma and relevant experience in business management, public administration or administrative services. A bachelor's degree may be substituted for required work experience.
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring. Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Preferred Qualifications
A bachelor's degree and at least three (3) to five (5) years in supporting a senior executive or team experience.
Additional Comments
DRIVING RECORD: If this position requires the applicant to possess a valid driver’s license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
EEO: SCDPH is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SCDPH does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
The South Carolina Department of Public Health offers an exceptional benefits package for FTE positions that includes:
- Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
- 15 Days Annual (Vacation) Leave per year
- 15 Days Sick Leave per year
- 13 Paid Holidays
- Paid Parental Leave
- State Retirement Plan and Deferred Compensation Programs
- REMOTE WORK: The option to work partially remote is available after six (6) months of employment if it applies to the position.
