Accounting and Office Assistant

S&L Accounting and Office Assistant

The Accounting and Office Assistant is responsible for Accounts Receivable, Accounts Payable, Payroll, HR processes, Credit Processing, Grocery Redistribution Program and more within our company. This includes processing weekly payroll, managing customer accounts, and paying vendors. The AOA reports directly to the Controller.

Wage: Negotiable DOE

Department: Accounting

Minimum Skills Requirements: The AOA is a key position involving daily contact with employees, customers, and vendors, requiring excellent communication and interpersonal skills. As a member of the team the AOA must have a strong knowledge of MS Office and accounting software programs; Quickbooks is a plus. Strong mathematical and logical deduction skills. We are looking for a team player who can enhance our office and accounting department and provide the best possible service to all of our customers – internal and external.

Travel: This position requires very little travel. The AOA may be called upon to cover a post office run or drive to off-site training.

Duties:

· Process weekly payroll.

· Update, add, and onboard new employee files as needed.

· Act as main point of contact for customers and vendors in answering their accounting questions.

· Communicate with customers about billing discrepancies and questions.

· Post customer payments daily.

· Charge expenses to accounts and cost centers by analyzing invoices.

· Pay vendors by monitoring discount opportunities, scheduling, and preparing checks.

· Resolve payment discrepancies.

· Disburse petty cash by recording entry and verifying documentation.

· Create and maintain accounting policies and processes for all accounting job functions, looking for continued improvements and cost savings.

· Credit memo processing.

· Daily Analysis of pickers.

· Daily reconciliation of invoices.

· Process orders and credits for C&S customers.

· Weekly freight billing.

· Filing of all A/R and A/P paperwork.

· Ability to consistently meet all assigned deadlines.

· Being flexible and willing to tackle new projects as they present themselves.

· Other duties as assigned.

Job Type: Full-time

Pay: $41,600.00 - $52,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $41,600 - $52,000