What are the responsibilities and job description for the Project Administrator position at S&ME, Inc.?
Project Administrator
Requisition Number: 2025-1350-08
S&ME is seeking a dedicated and enthusiastic Project Administrator to become part of our team to support our Charlotte, North Carolina office. Join S&ME today and help us reach our company goals!
What You Will Do:
As the Project Administrator committed to contributing to the success of our company and its employees, has great time management and strong organizational skills, and can work independently, take initiative, set priorities, and see projects through to completion, you will play a crucial role in supporting project management activities.
- Client Onboarding and Documentation Management: Streamline client onboarding and paperwork, manage certificates of insurance and project efforts, and handle client-required reporting, programs, and fleet-related tasks.
- Project Data Organization and Reporting: Organize project data for audits and oversee document control. Coordinate records management for field staff and support client invoicing and lab activities through accurate data entry.
- Presentation and Report Preparation: Prepare materials for presentations and reports.
- Employee Report Verification and Issue Reporting: Verify the accuracy of employee reports and timesheets and report issues to project managers or management.
- Administrative Support Coordination: Support client invoicing and lab activities through accurate data entry.
Who You Are:
- You have...
- A High school diploma or GED
- A minimum of 3 years of experience in a relevant field
- Intermediate to advanced computer literacy, including word processing, spreadsheets/Excel, and accounting software
- You have an Associate's degree in Business or Accounting, a plus
- You are a Notary Public, a plus
To be successful, you will have advanced workable knowledge of contract terms, including hourly, lump sum, and not-to-exceed, and how they are applied and administered in the billing process. Additionally, you possess basic knowledge of the project structure in a client/consultant business environment. You can work well under deadline situations and respond effectively to changes in priorities.
Who We Are:
At S&ME, we've spent over 50 years providing innovative solutions in geotechnical, civil, environmental, and construction materials disciplines. Our team of 1,000 employee-owners spans over 10 states, working together to deliver impactful results for our clients. We foster a culture of collaboration, honesty, and dedication, with a focus on making positive contributions to the communities we serve. As employee owners, we're invested in each other's success and prioritize creating an environment where everyone can thrive, both professionally and personally.
What We Offer:
We offer a comprehensive benefits package with a full suite of options, including well-being programs to support you and your family, as well as the development resources you need to advance in your career. We also believe in a flexible working environment, allowing you and your manager to determine how you can work most effectively and collaboratively to meet your client, team, and personal commitments.
- Competitive Compensation
- Medical, Dental & Vision Plans with HSA and FSA options
- 100% Employee Stock Ownership Plan (ESOP)
- 401K with Company Matching
- PTO with Rollover
- Maternity/Paternity Leave
- Employee Recognition Program
- Credential Incentive Program
- Tuition Reimbursement
- Company Vehicle with Fuel Card for Project-Based Work
- $2,000 Referral Bonuses
- & More!
If you are seeking a challenging and rewarding career with a firm committed to its employees and providing quality service to our clients, join our team!
This full-time role offers competitive pay based on experience. Candidates must comply with our Fleet Management, Substance Policy, and Reference Check requirements. Only candidates with valid employment eligibility (I-9) will be considered. Visa assistance is not available. S&ME reserves the right to hire internally or externally at any time. No candidate/recruiter calls, personal calls, or walk-ins are accepted.
