Accounts Payable Specialist

S-One is seeking a full-time Accounts Payable Specialist to join our expanding team. We are looking for an initiative-taking individual willing to work a hybrid schedule at least two days a week in the Sarasota office to help support our company's core values of developing, innovating, and connecting. In this role, you will be responsible for performing various accounting tasks requiring accurate & timely recording of vendor bills, research & efficient resolution of issues as they arise, and daily interaction with outside vendors and other S-One departments relative to specific assigned accounts or duties.

RESPONSIBILITIES & DUTIES:

• Update and maintain accurate vendor records and assist Product Line Managers with new vendor setup
• Utilize MineralTree to automate billing postings as much as possible
• Review and clear MineralTree sync to NetSuite errors to ensure systems remain in agreement
• Receive and review all vendor bills for accuracy and appropriate requirements before posting
• Reconcile vendor statements, research, and correct discrepancies
• Communicate price, quantity, or duplicate shipping issues with vendors and request vendor credits as needed
• Ensure credit memos are posted timely and against corresponding VRAs when applicable
• Develop positive vendor relationships and respond to all vendor inquiries in a timely manner
• Assist in month-end closing tasks and ensure all bills are posted before the close date
• Review PO pending billing reports to ensure missing bills are requested and posted before the month-end close
• Post vendor bill variances weekly; align with corresponding vendor credits when possible, and communicate large variances to the FP&A team
• Reconcile assigned inventory received not billed GL accounts monthly and research/resolve discrepancies
• Scan mail and print checks as needed on office days
• Reconcile and support the American Express corporate cards program
• Support annual audits through vendor confirmations, AP testing, and backup as needed

QUALIFICATIONS:

• Solid understanding of accounts payables and vendor payment process
• 3-6 years of accounts payables experience
• Proficiency in MS Office with strong MS Excel knowledge
• Meticulous, organized, resourceful, deadline-driven, and able to manage shifting priorities
• Able to work well with others in a fast-paced, collaborative team environment
• Excellent written and verbal communication skills
• Must be able to work from home or in the office in a paperless environment with limited supervision
• Associate or bachelors degree in accounting (preferred)
• NetSuite experience (preferred)
• MineralTree experience (preferred)
• Must be able to take initiative and work independently
• Must be comfortable inquiring for guidance as needed