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Part-Time Administrative Assistant

S & S Services Group LLC
Bolivia, NC Part Time
POSTED ON 3/2/2025
AVAILABLE BEFORE 5/26/2025

Job Type

Part-time

Description

CAMS (local Home Owner Association Management firm) is on the search for an Administrative Assistant (Assistant Community Manager) to be responsible for providing administrative support / services by implementing and adhering to the administrative systems, procedures and policies and monitoring administrative projects. In addition, oversee the appearance and maintenance needs of office facilities to ensure contractual obligations are being met and overall office is in good working order.

Hours of Work : Generally, the hours of work would be from 10 : 00am - 4 : 00pm three days per week (Monday / Wednesday / Friday; Fridays a must; flexible on the other two).

Pay is $15.00-$18.00 per hour based on relevant experience

Responsibilities

Daily

  • Perform as the principal on-site administrator
  • Answer and refer telephone calls or other inquires to ensure accurate and timely communications are facilitated.
  • Post updates to the CAMS association website
  • Respond constructively even when owners / contractors / others are upset.
  • Responsible for the daily operation of the community / facilities pursuant to the policies and procedures established by the Association.
  • Interact daily with Members.
  • Resolve numerous issues so they stop there.
  • Maintain good judgement, accuracy, and consistency in verbal and written communications.
  • Work well independently, be well organized, and help others with reminders and staying ahead of deadlines throughout the year.
  • Dependably follow through
  • Check voicemail and return calls by end of workday.
  • Check email and return emails within 24 hours of receipt, by noon on Monday for emails received over weekends and by noon the first business day after holidays.

As Needed

  • Attend to association members' and their guests' requests.

    • o Produce work orders / Service requests

  • Assist Manager in distributing

    • o General correspondence

    o Annual and Board Meeting Notices

  • Forward communications for others.
  • Reserve meeting locations such as clubhouse, Front Office Conference Room.
  • Work with Committee Chairs.
  • Act as liaison for the Architectural Review Committee and maintain accurate records of ARC activity.
  • Respond to incoming calls regarding information for homeowners regarding :

    • o Maintenance and repair

    o Rules and regulations

  • Process general mailings
  • Produce and follow up on work orders / service requests.
  • Create records requested by the board; providing administrative assistance it requests.
  • Process, file and readily find association records.
  • Distribute amenity access keys / cards. Protect security by maintaining accurate records of the keys and requests for them. Ensure requests for gate cards comply with board policy for number per unit and costs. Keep a record of each permissible transaction. Refuse graciously requests that exceed maximums.
  • Maintain clubhouse reservations, including handling of payments and refunds for security deposits and cleaning through use of Vantaca.
  • Other responsibilities include : Heavy computer work, copying, faxing

    • Requirements

  • Professional and Courteous
  • Organized
  • Able to multi-task
  • Good at trouble shooting
  • Team Player
  • Proficient at Operating systems / software and hardware including MS Office and various search engines.
  • Willing to learn new things

    • Salary Description

    15.00-$18.00 hourly

    Salary : $15 - $18

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