What are the responsibilities and job description for the Administrative Assistant position at Saatchi & Saatchi Wellness?
Company Description
For decades, Saatchi & Saatchi Wellness has provided consumer and professional marketing, strategic consulting, and medical education to pharmaceutical and wellness brands. Our mission is to inspire a healthier, happier, well-er world through award-winning work.
If you google us (which you may have done already), you’ll see that spreading wellness is literally our mission. We don’t just talk about making your well-being the most important thing, we mean it. Having a flexible hybrid-work policy, plentiful time off, and colleagues who want you to do well are all part of the gig. Oh, and of course the opportunity to work on some of the good-vibiest campaigns on the planet with very caring, very resourceful people. So, if you’re a rockstar writer, aspiring strategist, jill—or jack—of all trades, or just an all-around nice person, let’s chat.
Overview
The Administrative Assistant provides general administrative support to the Saatchi & Saatchi Wellness leadership team. This role involves handling a variety of tasks, including but not limited to, scheduling appointments, managing correspondence, organizing files on Box, and assisting with special projects. This is an entry-level position that offers an opportunity to gain valuable administrative experience and contribute to the smooth operation of the office.
Responsibilities
Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.
Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.
If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com. All your information will be kept confidential according to EEO guidelines.
Compensation Range: $49,305 - $65,000 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 5/21/2025.
For decades, Saatchi & Saatchi Wellness has provided consumer and professional marketing, strategic consulting, and medical education to pharmaceutical and wellness brands. Our mission is to inspire a healthier, happier, well-er world through award-winning work.
If you google us (which you may have done already), you’ll see that spreading wellness is literally our mission. We don’t just talk about making your well-being the most important thing, we mean it. Having a flexible hybrid-work policy, plentiful time off, and colleagues who want you to do well are all part of the gig. Oh, and of course the opportunity to work on some of the good-vibiest campaigns on the planet with very caring, very resourceful people. So, if you’re a rockstar writer, aspiring strategist, jill—or jack—of all trades, or just an all-around nice person, let’s chat.
Overview
The Administrative Assistant provides general administrative support to the Saatchi & Saatchi Wellness leadership team. This role involves handling a variety of tasks, including but not limited to, scheduling appointments, managing correspondence, organizing files on Box, and assisting with special projects. This is an entry-level position that offers an opportunity to gain valuable administrative experience and contribute to the smooth operation of the office.
Responsibilities
- Administrative Support:
- Schedule meetings, appointments, and team events
- Prepare and distribute reports, presentations, and other materials for client meetings
- Handle expense reports and coordinate travel arrangements
- Handle corporate card expenses for HR & Finance departments
- Manage and organize documents on Box
- Handle incoming and outgoing correspondence
- Communication:
- Provide professional and courteous customer service to internal and external clients
- Draft and edit correspondences, memos, and emails
- Organization:
- Manage and update agency official distribution lists
- Assist with ordering catering for internal/client meetings
- Other Duties:
- Maintain confidentiality of sensitive information
- Contribute to team effort by accomplishing related results as needed
- Provide back-up for Executive Assistant to President when out of office
- Assist with agency client and team events
- Assist Strategy team with sending out calendar invites to agency for Knowledge Bites meetings
- Assist with special projects as needed
- Bachelor's Degree preferred
- Previous experience in an administrative role preferred
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Ability to work independently and as part of a team
- Ability to handle multiple tasks and prioritize effectively
- Ability to maintain confidentiality
Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.
Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.
If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com. All your information will be kept confidential according to EEO guidelines.
Compensation Range: $49,305 - $65,000 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 5/21/2025.
Salary : $49,305 - $65,000
