AP Specialist

Position Title: Accounts Payable Specialist
Reports To: Senior Accountant
Location: Clarkton NC
Employment Type: Full-Time

Job Summary:

The Accounts Payable (AP) Specialist plays a key role in managing and maintaining the company’s accounts payable process. This role involves ensuring accurate and timely processing of invoices, reconciling vendor accounts, and collaborating with internal departments to address payment inquiries. The ideal candidate is detail-oriented, organized, and has strong communication and problem-solving skills.

Key Responsibilities:

• Invoice Processing:
• Review and verify invoices for accuracy, proper approvals, and compliance with company policies.
• Enter invoices into the accounting system promptly and accurately.
• Ensure correct coding of invoices to the general ledger.
• Payment Processing:
• Prepare and process payments (checks, ACH, wire transfers) according to agreed-upon terms.
• Resolve discrepancies with vendors or internal teams regarding payment delays or errors.
• Maintain records of payment activity and ensure proper documentation.
• Vendor Management:
• Set up and maintain vendor accounts, ensuring accurate and up-to-date information.
• Reconcile vendor statements and resolve account discrepancies.
• Establish and maintain strong vendor relationships.
• Reconciliation and Reporting:
• Reconcile AP sub-ledger to the general ledger monthly.
• Assist with month-end and year-end closing activities related to accounts payable.
• Generate and analyze AP aging reports and provide insights to management.
• Compliance and Auditing:
• Ensure compliance with company policies and relevant regulations.
• Assist with audits by providing documentation and explanations as needed.
• Maintain organized and complete records for audit readiness.

Qualifications:

• Education:
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Experience:
• 2 years of accounts payable or related experience required.
• Experience with accounting software (e.g., QuickBooks, SAP, Sage 100, or other ERP systems).
• Skills:
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.
• Problem-solving abilities and a proactive approach to addressing issues.

Preferred Qualifications:

• Knowledge of GAAP principles
• Familiarity with 1099 preparation and reporting.
• Accounts Payable/ Invoice preparation experience

Work Environment:

• Standard office setting with occasional remote flexibility.
• May require occasional overtime during peak periods (e.g., month-end close).

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Bonus opportunities

Work Location: In person

Salary : $18 - $22