Project Coordinator - Procurement

To provide independent and complex procurement and project management analysis and support to the department for Agency.  
 Core Functions
·    Implement organization-wide goals and cross department projects and objectives
·    Offer input and feedback to long range, strategic and budget planning processes
·    Maintain both a department and an organization-wide perspective when considering information, issues and challenges
·    Provides project management and contract administration by coordinating multiple projects in various stages
 
Policy/Program/Project Management
Development

• Develop new policies and Agency procedures
• Define and develop new programs/projects
• Research and evaluate program compliance issues
• Present policy and program/project ideas and coordinate with management, staff and public
• Develop strategies for program/project implementation
• Develop solutions to complex policy issues, projects or programs
• Conducts cost benefit analysis and reviews an prepares financial and statistical reports

 
Implementation

• Break down implementation steps for each project, program or procedure and assign or carry out work
• Determine daily priorities and deadlines
• Track project milestones and submit project progress reports
• Write or assist with reports (staff reports, production, committee reports, management reports)
• Assume responsibility for project completion
• Monitor or lead special projects, as assigned
• Make recommendations based on trend analysis and evaluation

 
Operations

• Plan, conduct and/or attend meetings with staff, supervisors, directors, residents and community groups
• Develop and implement new or streamline processes
• Prepare and submit reports for management and regulatory agencies
• Study and implement applicable regulations, policies and procedures
• Authorize contracts and agreements
• Develop and oversee data management and documentation systems
• Coordinate and carry out strategic planning processes
• May manage and oversee the operations of staff
• Prepare and present HUD reports on a monthly, quarterly and annual basis.
• Oversee Section 3 reports and contractor’s participation
• Manage full solicitation process including developing and approving scope of work for other staff’s RFP’s, participates in solicitations, evaluations and selection of vendors
• Assists in determining financial methods, procedures and costs pertaining to a departmental service or program
• Purchase order and contract spend analysis

 
Customer Service

• Respond to customer inquiries
• Prepare notices and project updates for Agency staff and clients
• Create curriculum for Procurement training for Departments

 Education: B.S. in Business Administration, Project Management, or related field, or equivalent combination of education and field experience.

Experience: Must have 4 years of project management experience.