Accountant/Payroll Analyst

• Performs professional analytical and technical work in the formulation and administration of the Library’s financial and payroll functions;
• Participates in posting, auditing, balancing, monitoring and reconciling various general ledger accounts and subsidiary accounts, reviews general ledger and payroll data for compliance with labor agreements and laws as well GAAP and GASB standards;
• Prepares and processes all payroll system outputs, including electronic files and reports for accurate and timely payments, including tax liabilities and reports, within statutory requirements;
• Performs payroll system maintenance, such as updating and maintaining data tables, tax tables, PERS rate tables, and others that relate to accurate processing of each payroll cycle;
• Reviews and audits data updated in the Payroll system by Human Resources staff;
• Ensures that the time entries are consistent with appropriate contracts, labor agreements, administrative policies and procedures, communicates with required personnel to resolve discrepancies;
• Reviews, edits documents, corrects errors, and balances payroll for each pay period;
• Prints and distributes payroll checks and electronic payments;
• Processes third party liability reconciliation and payments accurately and timely;
• Examines, reconciles, balances and prepares adjusting entries related to payroll accounting records;
• Maintains accumulated leave records for all employees;
• Provides information to other Library staff on matters related to payroll procedures and applicable laws, rules, policies and regulations;
• Advises on appropriate procedures for timesheet preparation and other payroll documentation;
• Implements terms of new labor agreements, as needed;
• Perform complex calculations for manual warrants to comply with MOU’s, terminations, retro pay increases, PERS, and repayments;
• Prepares quarterly and annual reconciliation statements for payroll related liability accounts;
• Files required statutory reports including but not limited to Federal, State, and other required reports on a timely basis;
• Prepares worksheets and analysis in preparation of adjusting and closing entries in support of the annual audit;
• Maintains positive relationships with other Library staff, governmental agencies and members of the public; interacts with others with mutual respect;
• Keeps abreast of payroll and accounting principles and trends by attending workshops and educational programs and reading periodicals and specialized literature; and recommends more efficient practices;
• Attends meetings and events; participates in various teams when needed;
• May provide lead supervision to clerical employees; and
• Performs other related duties as assigned.

1. Sacramento Public Library’s policies and procedures;
2. Considerable knowledge of the principles and practices of payroll preparation and management;
3. Principles and practices of organization and public administration;
4. Principles, practices and methods of statistical analysis; municipal finance, payroll and accounting;
5. Applicable Federal, State and local laws and regulations;
6. Microsoft Office Suite, the Internet, e-mailing systems, and other relevant software or payroll or accounting packages.

1. Analyze complex problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals;
2. Collect, evaluate and interpret varied information and data, either in statistical or narrative form;
3. Act as a representative of Sacramento Public Library to the public;
4. Possess attention to detail and follow through on tasks effectively and efficiently;
5. Work with high degree of accuracy and speed and complete assignments under pressure;
6. Effectively and efficiently organize, track and maintain financial records;
7. Establish priorities and organize workload effectively and efficiently while paying attention to detail;
8. Interpret and apply applicable federal and state regulations related to payroll and accounting, and library rules, policies and procedures;
9. Prepare concise, well-written reports;
10. Make sound, reasonable business decisions;
11. Meet multiple deadlines;
12. Communicate effectively orally and in writing;
13. Take initiative to ensure a positive and successful customer experience by contributing to finding solutions, regardless of assigned responsibility;
14. Respond to customers in a timely, accurate, courteous, respectful and friendly manner;
15. Establish and maintain effective working relationships;
16. Maintain a pleasant and productive working atmosphere. Keep relevant parties informed of all major issues and recommend changes.

1. Bachelor’s Degree from an accredited college or university with major course work in accounting, public or business administration, economics or a closely related field is required;
2. Two years or more of progressively responsible administrative and accounting experience with at least one year performing professional level work requiring knowledge of basic accounting, payroll and administrative principles;
3. Public agency experience is preferred.

• Lift, carry, push and/or pull items with a strength factor of light work;
• Hear and speak to exchange information in person and on the telephone;
• See to read a variety of materials;
• Possess dexterity of hands and fingers to operate equipment;
• Stand and walk;
• Bend at the waist, kneel or crouch;
• Sit or stand for extended periods of time;
• Climb a step stool/ladder and reach above shoulders.

Salary : $86,133 - $115,419