What are the responsibilities and job description for the Business Manager- Sacred Heart Parish, Warsaw (Warsaw, IN) position at Sacred Heart Parish?
Job Title: Business Manager
Location: Sacred Heart Church and School, Warsaw, IN Position Type: Full-time (non-ministerial)
Why Join Us?
As the Business Manager at Sacred Heart Church and School, you will play a crucial role in supporting our vibrant community and helping us fulfill our mission to rescue souls by inviting them to place Christ at the center of their lives. We offer a collaborative environment (based off of Pat Lencioni’s Working Genius) and the chance to make a meaningful impact in the lives of our parishioners.
Overview:
Sacred Heart Church and School in Warsaw, IN, is seeking a Business Manager who is
detail-oriented and tenacious to oversee the financial and administrative operations of our parish and school. This role is vital to ensuring the efficient management of parish resources and compliance with diocesan guidelines while supporting the mission of our community.
Key Responsibilities:
Parish Finances
Financial Management
Location: Sacred Heart Church and School, Warsaw, IN Position Type: Full-time (non-ministerial)
Why Join Us?
As the Business Manager at Sacred Heart Church and School, you will play a crucial role in supporting our vibrant community and helping us fulfill our mission to rescue souls by inviting them to place Christ at the center of their lives. We offer a collaborative environment (based off of Pat Lencioni’s Working Genius) and the chance to make a meaningful impact in the lives of our parishioners.
Overview:
Sacred Heart Church and School in Warsaw, IN, is seeking a Business Manager who is
detail-oriented and tenacious to oversee the financial and administrative operations of our parish and school. This role is vital to ensuring the efficient management of parish resources and compliance with diocesan guidelines while supporting the mission of our community.
Key Responsibilities:
Parish Finances
- Prepare the annual parish budget with guidance of the Pastor and Finance Council.
- Review and approve all parish expenditures; provide suggestions for personnel hires.
- Prepare for and support the biannual audit by the Diocese.
- Maintain accurate asset and depreciation records of parish property.
- Ensure proper accountancy for all parish property, in particular cash handling.
- Understand and manage the School Choice Program as applicable.
- Complete all required diocesan and governmental administrative personnel reporting.
- Make necessary changes to the Diocese regarding personnel expense accounts and benefit status.
- Manage payroll timecards
Financial Management
- Receive and track all invoices for timely payment; prepare checks for signature by the Pastor or other approved signers.
- Coordinate with school administration on deposit receipts and payment of school invoices, including afterschool care.
- Reconcile parish accounts on a monthly basis.
Collection Processing
Campaigns and Appeals
Record Keeping
End of Period Processing
Associations
Physical Demands
- Collaborate with the Receptionist to post Sunday collections and prepare annual statements for parishioners.
- Track all special collections and submit funds to the Diocese or appropriate entities (e.g., Haiti, Parish Outreach).
- Manage all ACH (Automatic Clearing House) deposits and resolve OSV online parishioner issues.
- Transfer all OSV parishioner giving to the parish census program and enter receipts into the accounting program.
- Monitor collection counting teams to ensure compliance with diocesan requirements.
Campaigns and Appeals
- Oversee the Annual Bishop’s Appeal, Increased Offertory Program, and the Building Campaign (launched March 2024).
Record Keeping
- Coordinate retention of parish business files in accordance with diocesan guidelines.
- Maintain all personnel files for parish employees and provide employment and benefit notifications to the Diocese.
- Consolidate time reporting records and submit them to the Diocese for payroll processing.
- Audit payroll check registers for accuracy, including insurance and garnishment deductions.
End of Period Processing
- Enter necessary diocesan parish journal entries each month to distribute diocesan monthly billing.
- Reconcile bank statements and input all depreciation journal entries, ensuring accurate accounting.
Associations
- Conduct periodic audits of all parish associations
- Manage event fees for weddings, funerals, and special events
Physical Demands
- Regularly spend long hours sitting and using office equipment and computers
- Regularly move from sitting to standing positions effortlessly
- Regularly use hands and fingers to lift files, open filing cabinets, and for data entry purposes
- Must be able to speak and hear clearly so listeners can understand
- Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.
- Occasionally lift 5 - 10 pounds.
Qualifications:
- Bachelor’s degree in Business Administration, Accounting, or a related field preferred.
- Experience in financial management, preferably in a parish or nonprofit setting.
- Strong organizational skills and attention to detail.
- Proficiency in accounting software and Microsoft Office Suite.
- Excellent communication and interpersonal skills.
This is a full time position