What are the responsibilities and job description for the ADVANCEMENT COORDINATOR position at SACRED HEART SCHOOLS ATHERTON?
Job Details
Job Location
Sacred Heart Schools Atherton - Atherton, CA
Position Type
Full Time 12 - Month Schedule of Duties
Salary Range
60,000.00 - $80,000.00 Salary / year
Job Category
Advancement
Description
Position Title : Advancement Coordinator
Department : Advancement
Reports To : Chief Advancement Officer
FLSA Classification : Non-exempt
FTE (Full-Time Equivalent) : 100%
Schedule of Duties : 12-Month
Salary Range : $60,000 - $80,000 annual / salary based on an hourly rate of pay
Position Purpose : The Advancement Coordinator is the department hub for all Advancement Office services. This role implements administrative systems, procedures, oversee administrative projects, and manages ad hoc projects as assigned by the Chief Advancement Officer.
Specific Expectations for Advancement Staff : In addition to duties and essential job functions listed in job descriptions, the following responsibilities are expected of all employees in the Advancement Department :
Professional development as required and approved by your supervisor, work beyond your regular hours when required and approved by your supervisor, and attendance of, or participation in, mandatory meetings and / or events as directed by your supervisor including but not limited to the bi-annual Director's Days and Annual Auction. All employees will be paid appropriately and according to current law. In the case you are required to work outside of your normal work schedule, non-exempt employees will receive overtime pay, as eligible.
Essential Duties :
- Maintain and update all office prospect and donor records (digitally and hard copy as appropriate)
- Assist Advancement Services to ensure that gifts are receipted and acknowledged accordingly
- Work with Advancement Services to resolve issues and communicate with donors where necessary
- In conjunction with other staff, plan receptions and production of donor plaques, signage, and other donor recognition vehicles
- Maintain office communications including phones, messages, mail, and deliveries
- Partner with the Chief Advancement Officer and Leadership Giving & Stewardship Manager on donor relations items including : proposal writing, stewardship reporting, acknowledgement correspondence, fundraising reports, donor signage production and management, recognition event planning and implementation.
- Partner with the Chief Advancement Officer and Leadership Giving & Stewardship Manager and the on-campus art documentation, management, and maintenance as appropriate
- Work with the Events Team to support the planning, implementation, and logistics of events and receptions
- In coordination with the Alumni Relations & Past Parent Engagement Manager, coordinate communications and stewardship of alumni and past parent donors to increase engagement with the School
- Identify opportunities for speaking engagements for SHS Administrators in the community to highlight the opportunities for supporting SHS
- Assist with the management of all volunteer records and assignments
- Prepare donor materials for solicitation, marketing, stewardship as needed including print, digital (video), and social media
- Attend committee meetings as needed
- Design and create the Annual Report
- Customize invitations and items for donor events and stewardship
- Help with all Advancement web page updates and content
- Work cooperatively with committees, volunteers, and other professional and support staff as required
- Other duties as assigned by the Chief Advancement Officer
Required Qualifications :
Physical Demands and Work Environment :
Salary : $60,000 - $80,000
