What are the responsibilities and job description for the Advancement Services Associate / Coordinator position at SACRED HEART SCHOOLS ATHERTON?
Job Details
Job Location
Sacred Heart Schools Atherton - Atherton, CA
Position Type
Full Time 12 - Month Schedule of Duties
Salary Range
65,000.00 - $90,000.00 Salary / year
Job Category
Advancement
Description
Position Title : ADVANCEMENT SERVICES ASSOCIATE / COORDINATOR (DOE)
Department : Advancement
Reports To : Advancement Services Manager
FLSA Classification : Non-exempt
FTE (Full-Time Equivalent) : 100%
Schedule of Duties : 12-Month
Salary : $65,000- $90,000 annual / salary
Position Purpose : The Advancement Services Associate / Coordinator is responsible for managing and coordinating the daily gift deposits, analysis and processing of gift batches in the school's donor database system (Raiser's Edge NXT). This includes the production of gift receipts, individualized acknowledgment letters, posting control reports and pledge reminders.
Specific Expectations for Advancement Staff : In addition to duties and essential job functions listed in job descriptions, the following responsibilities are expected of all employees in the Advancement Department : Professional development as required and approved by your supervisor, work beyond your regular hours when required and approved by your supervisor, and attendance of, or participation in, mandatory meetings and / or events as directed by your supervisor including but not limited to the Director's Days, Team Retreats / Activities, and the Annual Auction. All employees will be paid appropriately and according to current law. In the case you are required to work outside of your normal work schedule; non-exempt employees will receive overtime pay, as eligible. May be required to work occasional nights and / or weekends.
Essential Functions
- Manage timely and effective gift entry, receipting, and analysis.
- Provide documentation of incoming gifts that range in value and designation.
- Prepare reconciliation for gifts with the Finance Office as often as needed.
- Produce various gift documents pertaining to the gift entry process, including pledge agreements, letters of intent, and other gift agreement templates.
- Track outstanding pledges and assist in the production of pledge reminders as appropriate.
- Submit and distribute various report and query requests to Advancement staff as needed.
- Safeguards the confidentiality of departmental or office administration by exercising discretion in communicating information to any community member (e.g. faculty, students, parents, and staff), and handling of all departmental requests.
- Organize, coordinate and maintain donor and gift files per institutional guidelines.
- Enter and update constituent records in the database as it relates to gift processing and the health of the Advancement Database (Raiser's Edge NXT).
- Add new constituent records to the database as it relates to gift processing, analyze information and populate all appropriate data fields where information is available.
- Assist with other duties and tasks that support the Office of Advancement, as directed by the Chief Advancement Officer and the Advancement Services Manager.
Qualifications :
Physical Demands and Work Environment :
Salary : $65,000 - $90,000
