Program Assistant, Physician Assistant Studies

About Sacred Heart University:

As the second-largest independent Catholic university in New England, and one of the fastest-growing private doctoral institutions in the U.S., Sacred Heart University is a national leader in shaping higher education for the 21st century. SHU offers nearly 90 undergraduate, graduate, doctoral and certificate programs on its Fairfield, Conn., campus. Sacred Heart also has a campus in Dingle, Ireland, and offers online programs. More than 10,000 students attend the University's nine colleges and schools: Arts & Sciences; Communication, Media & the Arts; Social Work; Computer Science & Engineering; Health Professions; the Isabelle Farrington College of Education & Human Development; the Jack Welch College of Business & Technology; the Dr. Susan L. Davis, R.N., & Richard J. Henley College of Nursing; and St. Vincent's College. Sacred Heart stands out from other Catholic institutions as it was established and led by laity. The contemporary Catholic university is rooted in the rich Catholic intellectual tradition and the liberal arts, and at the same time cultivates students to be forward thinkers who enact change-in their own lives, professions and in their communities. The Princeton Review includes SHU in its Best 388 Colleges-2023 Edition, and Best Business Schools-2023 Edition. Sacred Heart is home to the award-winning, NPR-affiliated radio station, WSHU, a Division I athletics program and an impressive performing arts program that includes choir, band, dance and theatre. www.sacredheart.edu

View SHU's Faculty Experts Here

Job Description:

Assists Program Manager in the efficient operations and administration of the PA Program. Reports directly to Program Manager. Provides support to the Program Director, Medical Director, and principal faculty of the PA program. Participates in PA admissions process and supports didactic and clinical principal faculty in program development, implementation, and evaluation. Often will be first contact for students, SHU community and others.

PRINCIPAL DUTIES & RESPONSIBILITIES:

• Front desk management for all students, visitors, and vendors while being mindful of faculty and academic confidentiality.
• Coordinate and assist in daily operations of the Physician Assistant Studies office, including handling program phone calls and messages
• Provide support for program director, program manager, and faculty in the areas of PA student admissions, adjunct faculty hiring, faculty travel and expense management, and confidential student records.
• Update CalendarWiz student academic calendar, department shared calendar, conference room calendar, and miscellaneous faculty and student scheduling requests.
• Prepare correspondence, agendas, invitations, flyers, spreadsheets, charts, and memoranda.
• Actively participate in and support all aspects of the accreditation process
• Respond to email and phone inquiries from faculty, staff and outside associates
• Assist in communication with and to PA students
• Oversee catering and logistics for student and faculty special events.
• Participate and support coordinating components of annual student awards programs (White Coat Ceremony, Graduation).
• Assist in planning and implementation of New Student Orientation Week.
• Source and monitor office, classroom, and laboratory supplies. Purchase requisition management (EBuy).
• Daily mail sort; office supply ordering; filing
• Other duties as assigned

Requirements:

This position is located in Stamford, CT. Occasional flexible working hours to accommodate PA department needs (Monday through Friday, with occasional weekend work with advance notice.)

KNOWLEDGE AND SKILLS NEEDED:

Education and Experience:

The most competitive applicants will possess an Associate's Degree, and /or a minimum of 1-2 years related experience in an academic setting or business environment.

Skills and Knowledge:

• Superior communication skills in person, on the phone, by email and voicemail
• Demonstrated ability to work with others in a collegial and professional manner
• Solid organization skills
• Highest degree of integrity, professionalism, diplomacy and discretion
• Ability to handle multiple tasks efficiently and effectively and meet tight deadlines
• Ability to handle confidential information in a professional manner
• Must be a self-starter and manage a busy office and program, with excellent anticipatory and prioritization skills
• Good knowledge business, corporate, and academic cultures
• Flexibility for occasional evening and/or weekend working hours (with advance notice).
• Proficiency in Microsoft Office Suite

Additional Information:

Statement of Personal & Organizational Responsibility for Inclusive Excellence

Inclusive Excellence is the recognition that our institution's success is dependent on how well we value, engage, and include the rich diversity of students, staff, faculty, administrators, alums, and surrounding community. It is a mastery of inclusion that fosters a consistent sense of belonging. Inclusive Excellence is aspirational and is the pillar that guides the mission, vision, and function of this unit.

To achieve Inclusive Excellence, our personal and organizational responsibilities are to:

• Actively promote a collegial environment and consciously apply our mission and values to create a culture of inclusion and belonging; a safe space where all may thrive and succeed.
• Participate in educational and developmental activities to increase awareness and competencies of issues related to diversity, equity, inclusion, and belonging; apply that understanding to guide your approach to all aspects of your job and the community as a whole.
• Demonstrate that we are "Stronger Together" as described in the Office for Inclusive Excellence statements.

Application Instructions:

Please apply online, faxes and emails will not be accepted. A cover letter is appreciated.

Sacred Heart University is a space that respects and embraces differences, recognizes the unique contributions that individuals can make, and creates a community that maximizes the potential of all faculty and staff. As an equal opportunity employer, we encourage applications from qualified candidates who reflect the wider world in which we live.