Undergraduate Nursing - Program Assistant, First Professional Degree Program

As the second-largest Catholic university in New England, and one of the fastest-growing private doctoral institutions in the U.S., Sacred Heart University is a national leader in shaping higher education for the 21st century. SHU offers more than 100 undergraduate, graduate and doctoral programs on its Fairfield, Conn., campus. Sacred Heart also has a campus in Dingle, Ireland, and offers online programs. More than 10,000 students attend the University’s eight colleges and schools: College of Arts & Sciences; School of Communication, Media & the Arts; School of Social Work; School of Computer Science & Engineering; College of Health Professions; the Isabelle Farrington College of Education & Human Development; the Jack Welch College of Business & Technology and the Dr. Susan L. Davis, R.N., & Richard J. Henley College of Nursing. Sacred Heart, a Laudato Si’ campus, stands out from other Catholic institutions as it was established and led by laity. The contemporary Catholic university is rooted in the rich Catholic intellectual tradition and the liberal arts, and at the same time cultivates students to be forward thinkers who enact change—in their own lives, professions and in their communities. The Princeton Review includes SHU in its Best 390 Colleges: 2025 Edition, and Best Business Schools: 2024 Edition. Sacred Heart is home to the award-winning, NPR-affiliate station, WSHU Public Radio, a Division I athletics program and an impressive performing arts program that includes choir, band, dance and theatre. www.sacredheart.edu

To apply
Only applications submitted through the official Careers at SHU site will be accepted for employment consideration. If you are viewing this job advertisement through a different site, please visit Careers at SHU to submit a formal application.

Qualified candidates are invited to submit a complete application and resume via our online application system. A cover letter or statement of interest is also preferred for all staff positions.

Sacred Heart University complies with all federal and state employment laws and regulations. Applicants must be lawfully authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment Visa for this position.

Position Summary
Serves as program assistant to the Undergraduate Program Manager and Program Director. Provides administrative and clerical support to the Program Manager, Program Director, and Faculty.

Principal Duties & Responsibilities
Program Assistant to the Undergraduate Program Manager, Program Director, and Faculty

• Assists in the preparation and management of reports and other documents.
• Supports program director’s calendar.
• Posts all syllabi and other documents as instructed to the DHCON SharePoint site.
• Distributes materials and takes minutes for meetings.
• Assists with tasks related to plans of study, curriculum maps, faculty workload, and faculty course evals.
• Assists with master class schedules each semester and collaborates with the College of Health Professions and registrar for room scheduling.
• Assists with the coordination of classroom/meeting space and course offerings.
• Arranges editing and formatting of university, college, and program documents (student guide, university catalogue) under supervision of program manager.
• Completes university required student documentation for licensure.
• Assists in the coordination, planning, and execution of DHCON undergrad events.

Budget Monitoring, Tracking, and Analysis

• Prepares and submits purchase requests, expense vouchers, and purchase orders.
• Maintains budget and expenses, including p-card reconciliation.
• Participates in annual budget allocation and quarterly monitoring of expenses and projected expenses.

Student Services

• Maintains correspondence and records related to Academic Standards.
• Provides/guides students with information related to credential (NCLEX) testing requirements and process.
• Assists in the coordination, planning, and execution of student events.
• Collaborates with and supports the program manager, program director, and faculty for academic advisement, including maintenance of electronic/hard copy student files.
• Collaborates with the program manager to manage course schedules, enrollment, and waitlist.
• Maintains tracking of student self-reported credentialing.
• Maintains employment status of graduates.

Special Projects

• Support program evaluation activities such as E*Value, ATI, eStar, Examplify, and Infosilem.
• Completes clerical work for DHCON, including filing, mail, answering phones, and covering the dean’s office (as needed).
• Assist with other duties as assigned.

Knowledge, Skills, Abilities, & Other Attributes

• Associate Degree required, Bachelor’s Degree preferred;
• Experience in administrative support of director/chair/faculty and interaction with students;
• Knowledge of academic processes and documents preferred;
• Experience with nursing or other health discipline education programs highly desirable;
• Ability to develop, organize, and complete projects and tasks utilizing various computer applications such as Microsoft Office 365, Outlook, Word, Excel;
• Ability to learn, implement, and apply internal software applications such as Colleague, Reporting Services, Day Force, Adjunct Payroll System, eBuy, eStar, ExamSoft, Infosilem, Office 365, and Zoom;
• Excellent customer service and communication skills;
• Excellent problem assessment, problem-solving, prioritization, and judgment capabilities;
• Ability to manage multiple tasks/priorities at a time;
• Ability to maintain confidentiality and security procedures related to records and other information;
• Ability to self-organize within established priorities in consultation with the program director;
• Ability to demonstrate initiative within program requirements and processes in consultation with the program director.

Unusual Working Conditions
Flexible working hours to accommodate department needs.

This job posting provides an overview of the role's general nature and expected tasks. It is not meant to be a comprehensive list of all duties performed. The university reserves the right to modify or reassign job responsibilities at any time. This posting description does not constitute an employment contract, either explicit or implied.

Sacred Heart University is a space that respects and embraces differences, recognizes the unique contributions that individuals can make, and creates a community that maximizes the potential of all faculty and staff. As an equal opportunity employer, we encourage applications from qualified candidates who reflect the wider world in which we live.