Administrative Coordinator

Why Work for Saddle Creek?

Saddle Creek Logistics Services succeeds by promoting a diverse, friendly, and respectful teamwork environment. As a vital service provider, we not only make a difference in our community but offer our associates opportunities to enhance their skills, build meaningful careers and end each day with a sense of accomplishment. If you’re looking for a family-oriented company that lives by its values and offers competitive pay and benefits, join our team today.

Benefits

• Weekly pay with skill pay and shift differentials
• Benefits package including medical, dental, vision and medical reimbursement
• Medical employee-only premium as low as $5.90/week, $26/month with wellness discounts
• HSA with annual employer contribution
• Weekly 401(k) match
• Vacation immediately upon hire
• 8 holidays per calendar year
• Personal time after 90 days
• EAP and identity theft protection
• Tuition reimbursement
• Company paid life insurance and short term disability
  
  

Note that if you are viewing this posting on an external job board (such as Indeed, LinkedIn, ZipRecruiter, etc.), unless specifically stated in the posting, the provided salary estimates may not be accurate as they are not provided by Saddle Creek. Our recruiters look forward to speaking with you about your background, skills, and compensation requirements.

Accounts Payable Job Responsibilities

• Process outgoing payments in compliance with financial policies and procedures
• Liaising with external companies or individuals that provide services related to the company’s core business activities
• Perform day-to-day financial transactions, including verifying, classifying, recording accounts payable data, and collecting invoices and receipts.
• Managing day-to-day operations of the company’s facilities including facilities maintenance, custodial services, and security.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and correctly posted.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
• Generate reports of accounts analysis, expense history, monthly total cost, and cost allocation.
• Coordinate with human resources to handle temp payroll and personnel databases
• Create project/expense cost-benefit analysis for senior-level officer's approval/review.
• Understand expense accounts and cost centers
• Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)
• Create and manage the Purchase Order System
• monthly Assist with month-end and year end closing tasks, including expense accruals and deferrals
• Review general ledger and assist senior accounting officers if needed.
• Set up and forward new vendor information to the corporate and AP team.
• Generating bill rates for customer rebill
  
  

Responsibilities For Administrative Coordinator

• Liaising with external companies or individuals that provide services related to the company’s core business activities
• Assist staff, managers, and senior-level officers as needed
• Reviewing all contracts before they are signed by executives or legal team
• Coordinating with other members of the executive team to implement company policies and procedures
• Create, prepare, and deliver reports to various departments
• Receive and forward communications to different staff and departments
• Perform clerical duties, such as filing, answering phone calls, and responding to emails
• Organize meetings and events. Also, ensure conference rooms and other meeting spaces are prepared before use.
• Ensuring team members have the supplies and resources they need to complete their assigned tasks on time and within their budget limits
• Planning and organizing different projects in the facility
• Ensure all parts of an assigned project are processed, organized, and progressing according to predetermined timelines and deliverable dates
• Assist in assigning project tasks to relevant parties and check-in for status updates
• Develop and maintain project performance databases that track overall progress and the accomplishment of specific milestones
• Monitor and assign resources appropriately to streamline project efficiency and maximize deliverable outputs.
• Report project outcomes and/or risks to the appropriate management channels as needed—escalating issues as necessary based on project work plans
• Act as a point of communication between company teams and external resources
• Assist regulatory compliance in new vendor processes and requirements.
• Deepen partnerships with outside resources—including third-party vendors.
• Reviewing purchase orders and making sure that they are complete and accurate before approving them
• Making sure that contracts are issued in accordance with company’s regulations regarding terms and conditions
• Negotiating prices for goods or services to ensure that they are fair market value
• Coordinating with vendors to ensure that they deliver on time and meet quality standards
• Managing inventory levels of materials and supplies, ensuring that there is an adequate supply for operations but not too much so as to go unused
• Reviewing purchase orders to ensure that they are complete and accurately describe the item being purchased and the price being paid for it
  
  

Saddle Creek is an Equal Opportunity/Affirmative Action employer. We provide equal employment opportunities to applicants and existing associates and evaluate qualified candidates without regard to race, gender, national origin, ancestry, age, color, religious creed, marital status, genetic information, sexual orientation, gender identity, gender expression, sex (including pregnancy, breastfeeding and related medical conditions), mental or physical disability, medical condition, military and veteran status or any other status or condition protected by applicable federal, state, or local laws, governmental regulations and executive orders. View the EEO poster here. View the Pay Transparency Nondiscrimination Provision here. View the E-Verify Posting here.

Saddle Creek is committed to providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability to search and apply for a career opportunity, please send an e-mail to Disability.accommodation@sclogistics.com and let us know your contact information and the nature of your request.