What are the responsibilities and job description for the HR Benefits Specialist position at SAFE Federal Credit Union?
SUMMARY:
The HR Benefits Specialist is responsible for overseeing and administering all aspects of employee benefits programs within the organization. This includes managing health benefits, COBRA, 401K plans, reconciling bills, overseeing FMLA processes, and ensuring compliance with Workers' Compensation regulations. The HR Benefits Specialist plays a crucial role in providing exceptional support and guidance to employees regarding their benefits, promoting employee well-being, and maintaining compliance with relevant laws and regulations.
- Oversee the administration of employee benefits programs, including health insurance, dental, vision, life insurance, and retirement plans (401(k)). Facilitate benefits enrollment, changes, and terminations. Serve as the main point of contact for employees regarding benefits-related inquiries and issue resolution.
- Ensure compliance with COBRA (Consolidated Omnibus Budget Reconciliation Act) requirements. Coordinate COBRA notifications, process enrollments, and oversee the collection of premium payments from eligible participants.
- Collaborate with benefit plan providers and vendors to reconcile benefits invoices and resolve any discrepancies. Review billing statements, track costs, and ensure accurate payments for benefits programs.
- Manage Family and Medical Leave Act (FMLA) processes, including eligibility determinations, leave tracking, documentation, and communication with employees, managers, and payroll. Ensure compliance with FMLA regulations.
- Support the workers' compensation process by coordinating with insurance carriers, handling claims administration, maintaining records, and facilitating communication between employees, management, and insurance providers.
- Develop and distribute benefits-related communications, including open enrollment materials, summary plan descriptions, and benefits guides. Conduct employee education sessions to enhance understanding of benefits programs.
- Stay up-to-date on benefits-related laws, regulations, and compliance requirements, such as ERISA (Employee Retirement Income Security Act) and ACA (Affordable Care Act). Ensure benefits plans are designed and administered in compliance with applicable laws.
- Collaborate with benefits vendors, brokers, and insurance providers to evaluate and negotiate benefits contracts, resolve service issues, and manage the overall vendor relationship.
- Other duties as assigned.
SUPERVISORY RESPONSIBILITIES:
No requirements
PERFORMANCE STANDARDS:
- Maintains strict confidentiality of personnel and HR related information
- Timely and accurate administration of all benefits programs.
- High level of customer service, providing clear and helpful guidance to employees regarding their benefits.
- Compliance with all legal requirements and regulations, ensuring accurate record-keeping and documentation.
- Efficient management of benefits-related invoices and payments.
- Effective collaboration with internal teams and external vendors to maintain smooth operations.
QUALIFICATION REQUIREMENTS:
- Proficiency in benefits administration software and HRIS systems.
- Excellent knowledge of federal and state regulations related to employee benefits.
- Exceptional attention to detail and accuracy in record-keeping and data management.
- Strong organizational and time management skills, with the ability to prioritize and multitask effectively.
Regulatory Requirements: Your position has specific procedures that must be followed to comply with Privacy Act, Office of Foreign Assets Control (OFAC), and Bank Secrecy/Patriot Act. You will receive annual training to keep you current on any changes to these policies/procedures to assure compliance. Failure to comply with procedures may cause termination of your position as well as possible monetary penalties from Federal and State Regulatory Agencies.
Your position requires ongoing training to keep current on any changes regarding FMLA, ERISA, and State Workers Compensation.
EDUCATION and/or EXPERIENCE:
Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent combination of education and experience), minimum of 3-5 years of experience in HR benefits administration or a similar role and a strong understanding of employee benefits programs, including health benefits, COBRA, 401K plans, FMLA, and Workers' Compensation.
