Senior Executive Administrative Support Profession

Who You Are

Are you a highly organized and proactive professional with a passion for providing exceptional executive support? We are seeking a Senior Executive Administrative Support Professional to serve as a key resource for our Executive Leadership Team while managing the Corporate Travel Team, the field Divisional Administrative Support Team, and the Office Administrative Team in our corporate headquarters. If you have strong leadership skills, attention to detail, and the ability to thrive in a dynamic environment, apply today!

Who We Are

• Leader in food safety solutions for both contract sanitation and chemistry in the food processing industry.
• Over 10,000 dedicated team members across North America.
• Corporate headquarters in Atlanta, GA with team members working in over 250 plants throughout North America.
• Over 50 years of experience in creating long-lasting partnerships.
  
  

Our Mission

We protect the food supply by eliminating risks so families everywhere can eat without fear.

• Protect What Matters: We are in service of safety at every step, ensuring the health of everyone is central to all we do – from plant team members to consumers.?
• Deliver On Our Promises?: We speak honestly and are dedicated to doing the right thing by upholding ethical standards and following through on our commitments to our teams, our customers, and our business.?
• Win as a Team?: We believe in the power of collaboration, uniting our diverse strengths while working hand-in-hand with our team members and customers to unlock potential and achieve stronger results together.?
• Advance a Safer Future?: We are committed to innovating more effective, sustainable, and cost-efficient food safety solutions to develop a safer world for all.?
  
  

What You Will Do

The Senior Executive Administrative Support Professional will ensure a seamless executive operation, oversee travel logistics, and coordinate with divisional administrative support teams to drive efficiency across the organization. Job duties include:

• Executive Support: Provide comprehensive administrative support to the Executive Leadership Team, including calendar management, meeting coordination, meeting notes for distribution, communication management, and preparation of reports, presentations, other documents, and aiding in addressing follow-up tasks and key action items as required.
• Travel Management: Lead and manage the travel team to coordinate complex travel arrangements, including booking flights, accommodations, transportation, and itineraries, ensuring cost-effectiveness and compliance with company policies.
• Field Divisional Admin Management: Supervisor and mentor the field divisional administrators, providing guidance and assistance to enhance their performance, efficiency, and alignment with organizational goals.
• Corporate Office Administrative Team Management: Lead and direct the Corporate Office Administrative Team, ensuring consistent support across all team members, optimizing team performance, customer satisfaction, compliance, and team performance.
• Meeting and Event Coordination: Organize and manage executive meetings, board meetings, and special events, including scheduling, preparing agendas, coordinating logistics, and distributing materials.
• Communication Liaison: Serve as primary point of contact between the Executive Leadership Team and internal/external stakeholders, ensuring clear, timely, and professional communication.
• Data Management and Reporting: Maintain accurate records, files, and databases, and assist with data collection, analysis, and reporting to support executive decision-making.
• Process Improvement: Identify and implement process improvements to enhance the efficiency of administrative functions and support services.
• Budget Oversight: Assist with budget management for executive, headquarters, and travel-related expenses, ensuring adherence to financial guidelines and policies.
• Project Management: Support special projects and initiatives led by the Executive Leadership Team, providing coordination, tracking progress, and reporting on outcomes as well as administer Board of Directors software program (Diligent) for Board Materials and Private Jet Flights (NetJets).
• Compliance and Confidentiality: Ensure all activities and communications are conducted in accordance with company policies, confidentiality requirements, and legal standards.
  
  

Your Must Haves

• Must be 18 years of age or older.
• Bachelor's degree in business administration, management, or a related field, or equivalent work experience.
• 5 or more years of experience in an executive administrative support role, preferably with experience managing teams or coordinating multiple administrative functions.
• Proven ability to manage complex calendars, travel arrangements, and executive communications.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management tools or software.
  
  

What We Prefer You Have

• Experience managing travel logistics and coordinating administrative support across multiple locations.
• Experience in project management or process improvement initiatives.
• Professional certifications such as CAP (Certified Administrative Professional) or PMP (Project Management Professional).
• Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, with a professional demeanor and ability to interact effectively with all levels of the organization.
• Ability to manage sensitive and confidential information with discretion and professionalism.
  
  

Our Environment

This is a hybrid role, partially based at the Corporate Headquarters, combining time in a traditional office setting with remote work from your professional home office. You will be expected to work on-site at minimum three days a week. The position requires sitting for extended periods of time while working on a computer.

What We Offer

• Medical, Dental, & Vision Insurance
• Basic Life Insurance
• Short Term Disability
• Company Paid Long-Term Disability
• 401k Retirement Plan
• Paid Holidays
• Paid Vacation
• Paid Sick Time
• Employee Assistance Program (“EAP”)
• Training & Development Opportunities
  
  

Fortrex is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, creed, sex, gender, gender identity, national origin, citizenship status, uniform service member status, veteran status, age, genetic information, disability, or any other protected status, in accordance with all applicable federal state, and local laws. Fortrex is committed to complying with the laws protecting qualified individuals with disabilities. Fortrex will provide a reasonable accommodation for any known physical or mental disability of a qualified individual with a disability to the extent required by law, provided the requested accommodation does not create an undue hardship for the Company and/or does not pose a direct threat to the health or safety of others in the workplace and/or to the individual. If a team member requires an accommodation, they must notify the site manager or the Corporate Human Resources Department. If an applicant requires an accommodation, they must notify the hiring manager and/or the Recruiter hiring for the position.

Your Next Steps

APPLY! All applications will be reviewed, and qualified candidates will be contacted to continue into the interview process. If you feel like you are a good fit for this position, APPLY! If you want to be a part of a large organization that treats you like family, APPLY NOW!

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