What are the responsibilities and job description for the Director, Facilities and Property Management position at Safe Horizon?
Director, Facilities and Property Management Summary: Reporting to the Vice
President of Facilities and Property Management, the Director of Facilities
Management is responsible for overseeing maintenance teams that ensure a safe,
clean, well-maintained, and professional facility environment, one that reflects
respect for both staff and clients. This role also provides leadership to
support staff excellence within the department. The Director will manage all
facility operations, budgets, and the strategic vision for the agency's network
of facilities, which includes office spaces, shelters, and scattered-site
residential units. The position requires 24/7 on-call availability to address
any facility-related issues promptly, ensuring smooth and efficient operations.
The Director is also responsible for fostering internal and external
relationships, ensuring a safe and compliant environment, and upholding
regulatory standards. In addition, this role requires working closely with
sensitive populations within the nonprofit sector, demanding a compassionate,
ethical, and client-centered approach to facility management. A valid driver’s
license is required for occasional travel related to facility needs. Stakeholder Communication: Effective communication with internal and external stakeholders, including regulatory bodies, employees, and the public, is vital. The DFM acts as a liaison, ensuring that all parties are informed about compliance status and any actions being taken to address issues. Documentation and Reporting: Maintaining detailed records of compliance activities, including inspections, training sessions, and policy changes. The DFM ensures that all documentation is organized and readily available for audits or inspections. Inspections and Audits: Regular site inspections and site audits are necessary to verify that the facility is meeting all regulatory standards. The DFM coordinates these activities, ensuring that any identified issues are addressed promptly and effectively and must be proactive in identifying and mitigating risks before they become issues that could lead to fines, legal action, or operational disruptions. Training and Education: Ensuring that all facility staff are trained and educated on organizational compliance requirements is essential. Policy Development and Review: The DFM works closely with the Vice President and Legal Department regularly review policies that ensure the facilities remain compliant with all relevant regulations. This includes staying updated with new and emerging laws and adjusting policies accordingly. Performance and Accountability: Regular evaluation of staff performance. Ensure that basic regular daily, weekly, and monthly maintenance tasks are satisfactorily completed; Effective maintenance management also requires close coordination with shelter Program Directors to ensure that custodial and maintenance tasks are addressed in a timely manner. Evaluate staff performance and take action as necessary to ensure compliance with Safe Horizon policies, procedures, and requirements. Budget: Oversee the procurement and usage of janitorial supplies and other materials acquired for maintenance purposes and develop and uphold strategies for managing, monitoring, and organizing inventory of supplies, equipment, and tools. Establish and maintain consistent maintenance standards across the shelter system to ensure that facilities are always clean and safe and within annual budgets. Manage and monitor the purchasing and utilization of janitorial and other supplies purchased for the maintenance operation and establish and maintain methods to manage, monitor and maintain supply, equipment and tool inventory within Budget. Computer Aided Facility Management: Utilize web-based applications and other resources to manage and monitor staff responsiveness to work tickets, to identify problems, trends, and to fashion changes in procedures as necessary to address issues. Compliance: Possess a thorough understanding of facility-related governmental regulatory requirements as they apply to Safe Horizon residential facilities; not limited to, OTDA, OCFS, FDNY, DOB, DOH, HPD, etc. Additional Responsibilities: as assigned by the Vice President Facilities and as needed for the position. Assistant Directors and Supervising Maintenance Workers and
Maintenance Workers. Program managers and staff: Governmental regulatory and oversight agencies including NYCDOHMH, NYCHPD, NYCDOB, FDNY, OSHA, DOB, OCFS, OTDA, etc. required. Contractors. If hired, I agree to abide by all of Safe Horizon’s rules and regulations, and understand that, if employed, my employment may be terminated with or without cause, and with or without notice, at any time, at the option of either the company or me. I further understand that no representation, whether oral or written by any representative or agent of the organization, at any time, constitutes a contract of employment. Applicants may be responsible for providing the equipment and tools they need to work remotely as required, such as access to a computer, internet service, and phone service. Safe Horizon will discuss potential solutions with candidates and may assist where needed and agreed to in advance. Please follow this link to view complete EEO Law and complaint filing information:
The Director of Facility
Management is responsible for overseeing the identification of potential
compliance issues across all aspects of facility operations, not limited to,
i.e. HVAC, Boilers, Elevators, Fire Safety Systems, including health and safety,
environmental sustainability, accessibility, and security. This involves
conducting regular audits and assessments to identify areas of non-compliance
and implementing corrective actions to mitigate risks and ensure adherence to
regulatory requirements.
Specific duties include:
Supervisory Reports:
Interacts with:
Qualifications:
5 years’
of supervisory experience in facility management and/or construction.
Knowledge and Skills:
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Technology Statement:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Know Your Rights: Workplace discrimination is illegal.
Hiring Pay Range: 80,000.00 - 90,000.00 Salaried
Full-time Hours: 35 Hours per week
Full-time Benefits: Vacation Time, Paid Sick Time, Holidays, Medical, Dental, Vision, 403(b) Retirement Plan, Company Life Insurance, Medical/Dependent Care Flexible Spending Accounts, Tuition Assistance Program, Commuter Benefits Program, Gym Reimbursement, Parental Leave, Employee Learning Center
