Interim HR Generalist

Description

JOB TITLE: Interim Human Resource Generalist 

REPORTS TO: Human Resources Manager

SCHEDULE: Monday-Friday (8:00am-5:00pm)

LOCATION: Santa Monica, CA

STATUS: Full-time, 40 hours/week, Exempt

CELL PHONE: Reimbursement for use

DRIVER POSITION: Yes [if yes, please reference driving policy]  

SALARY RANGE: $68,640.00

ABOUT US:  

Safe Place for Youth (SPY) is the leading service provider for youth experiencing or at risk of homelessness in West Los Angeles. Founded in 2011, our agency offers trauma-informed, low-barrier programs that support young people in exiting the streets and achieving stability so that they can thrive, not just survive. Our robust continuum of care includes street outreach, drop-in services, health and wellness programming, case management, education and employment services, and housing programs. 

SPY is a unique social impact agency that is committed to overcoming structural barriers to equity, community collaboration, and innovative youth-focused programming. If you have the skills, passion, and collaborative spirit, join our growing team of over 100 employees.

SPY strives to attract and develop individuals who reflect a broad spectrum of diversity, including (but by no means limited to) racial, ethnic, gender identity, and socioeconomic dimensions. We believe that inclusion of diverse perspectives is essential to achieving long-term, systemic change. We explicitly seek applications from those who self-identify as coming from historically marginalized populations to enrich and elevate our equity-centered approach to problem-solving.

ABOUT THE ROLE:

The Human Resource Generalist will support the daily functions of the Human Resource (HR) department, including recruitment and onboarding; pay, benefits, and leave administration; COVID-19 management; employee relations; and enforcing company policies and practices. We are looking to employ an HR Generalist with outstanding written, verbal and interpersonal communication skills. The HR Generalist will know HR Laws to current policies and procedures, draft templates for HR documents; and work with other department members to oversee a smooth employee lifecycle. This person will have excellent administrative and IT skills, the ability to multitask and adapt in a fast-paced environment, and strong problem-solving and decision-making skills. 

WHAT YOU’LL DO:

• Recruits, interviews, and facilitates hiring qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.
• Conducts or acquires background and reference checks and employment eligibility verifications.
• Implements new hire orientation and employee recognition programs.
• Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development
• Administers health and benefits plans, including enrollments, changes, and termination. Process required documents through payroll, benefits broker, and insurance providers to ensure accurate record-keeping and proper deductions. 
• Reconciles benefits statements and conducts payroll and benefits audits.
• Oversees the weekly timecard approval process to ensure timely and accurate approval and submission of time cards; resolves issues with timecards; and deliver clean timecards to the finance team for payroll. 
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Attends and participates in some employee disciplinary meetings, terminations, and investigations.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
• Generates official internal documents such as offer letters, memos, policies, etc.
• Collaborates with outside vendors, upper management, and employees to maintain a positive, supportive, and compliant work environment
• Supports the employee performance evaluation and compensation processes
• Ensure legal compliance of HR state and federal regulations and applicable employment laws, and update policies and/or procedures as required
• Other duties and responsibilities as assigned to support the mission of the program and organization.

Requirements

SKILLS YOU’LL NEED:

• Demonstrated knowledge of the human resources field
• Understanding of state and federal employment regulations
• Understanding of personnel and compliance records management
• Effective HR administration and people management skills.
• Exposure to payroll practices.
• Full understanding of HR functions and best practices.
• Excellent written and verbal communication skills.
• Ability to work well under pressure and meet tight deadlines.
• Highly computer literate with capability in email, MS Office, Google Suites, and related business and communication tools.
• Fantastic organizational and time management skills.
• Strong decision-making and problem-solving skills.
• Meticulous attention to detail.
• Ability to maintain strict confidentiality

BACKGROUND YOU’LL NEED:

• A bachelor’s degree in HR, business, or a related field is preferred.
• 2-3 years of experience in Human Resources is required.
• 2-3 years of working knowledge of labor laws is required.
• Additional HR training or certifications is a preferred.
• Excellent communication skills, interpersonal skills, ethics, and cultural awareness
• WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:
• Prolonged periods of sitting at a desk and working on a computer.
• Changes in the environment, such as the office or outdoors.
• Physical effort/lifting, such as sedentary- up to 15-20 pounds at times.

SPECIAL CONDITIONS:

Mandated Reporting Requirements: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

COVID-19 Vaccination Requirements: Effective August 9, 2021, the State Health Officer has mandated that all workers, paid or unpaid, in homeless services organizations must provide proof of vaccination. If eligible for a booster shot, proof of booster is also required. If not fully vaccinated, weekly COVID-19 testing is necessary depending on the program. Please submit proof of vaccination to HR@safeplaceforyouth.org. To request a reasonable accommodation or exemption, please get in touch with HR at the same email address. It's important to note that these accommodations are limited.

Driver Positions:

Applicants are required to provide a copy of their driving record from the Department of Motor Vehicles, along with a copy of their valid driver’s license and proof of insurance. Job offers are contingent upon a satisfactory driving record. Examples of an unsatisfactory driving record include:

• Suspended or revoked license
• Three or more moving violations in the past 36 months
• Any violations, including drugs, alcohol, controlled substances, within the past 24 months
• Reckless driving, including hit and runs, within the past 24 months
• At fault accidents, resulting in fatality or serious injury, within the past 5 years

The motor vehicle record will need to include a review of all states listed on the individual's employment application and resume. See instructions on obtaining your driving record below:

https://www.dmv.ca.gov/portal/customer-service/request-vehicle-or-driver-records/online-driver-record-request/

For driver positions, driving is an essential job function and cannot be reasonably accommodated, employment may be discontinued.

NOTE: All staff members will be considered introductory employees for the first three months of employment and will not be considered regular employees until the conclusion of this period. SPY reserves the right to extend an employee’s introductory period. In no way does the expiration of this introductory period change the fact that all employees are at-will. It is the supervisor’s responsibility to orient the employee and to communicate the expectations of the supervisor and SPY, as well as to evaluate whether the employee has the necessary level of skill, job knowledge, motivation, and attitude to become a regular member of the SPY staff. New employees are also encouraged to seek guidance and assistance during this period. Employees who fail to demonstrate the expected commitment, performance and attitude may be terminated at any time during the introductory period. However, completion of the introductory period does not change or alter the “at-will” employment status. Employees continue to have the right to terminate their employment/business relationship at any time, with or without cause or notice, and SPY has the same right. The organization, in its sole discretion, may change the job duties, responsibilities and assignments of any position, at any time.

BENEFITS & PERKS:

Safe Place for Youth offers a competitive benefit package including comprehensive health coverage, 403b with agency contribution, and vacation/sick time. We also offer unique perks including weekly meditation/mindfulness and professional development opportunities that are tailored to your individual career growth. 

EEO STATEMENT:

All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. Safe Place for Youth does not discriminate on the basis of any protected status under federal, state, or local law. 

Safe Place for Youth is an equal opportunity employer committed to a diverse and inclusive workforce. In addition, the organization will consider employment-qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Please include references in your application

Salary : $68,640