Junior Accountant

The Safer Foundation is a social service provider to individuals with arrest and conviction records. Through a full range of services, including case management, educational instruction and advocacy, we focus on preparing individuals for the world of work by helping them find and keep productive and meaningful employment.

General Summary:

The Staff Junior Accountant- is responsible for maintaining financial reports, records and general ledgers, and performing general bookkeeping. The Staff Accountant is also responsible for executing general office duties, accruals, reversals, monitoring fixed assets, reconciling AR & notes payable accounts, maintaining Safer Housing LLC ledger accounts and payments of goods and services necessary for the basic operation of the Accounting Function overall performance.

Performance Results Description

The Position is properly performed when all essential duties and responsibilities are executed by following the Safer Values.

Exceeding Expectations, Communication and Collaboration, Integrity and Evidence Based Innovation.

Essential Duties and Responsibilities:

Stakeholder Interface and Service

• Provide auditors with information needed in a timely fashion.
• Protects organization's value by keeping information confidential, which, if disclosed, might have significant internal/external effect to the organization.
• Consult with operational managers throughout the organization to resolve financial and logistical questions.
• Provide recommendation on system changes and upgrades to improve the processes of the organization.
• Assist Accounting Manager to monitor both the management (internal) and contract (external) budgets to ensure adherence. Modifies budget when required to ensure spend out on contracts and grants.
• Maintain and update a detail fixed asset schedule, and calculating depreciation
• Perform general ledger account reconciliations accurately and in a timely manner.
• Maintain and reconcile various consultants’ schedules
• Serve as backup to other members of the Finance Department team as needed.
• Accurately allocate, utilizing the cost allocation plan, all Safer expenditures in order to bill out contract revenue on a monthly and quarterly basis.
• Assist Accounting Manager and coordinate funder/annual audits.
• Accruals and reversal
• Other duties may be assigned

Stakeholder Outreach and Recruitment

• Copy and distribute Safer Financials matched against final BVA in a timely and prompt manner.
• Manage multiple projects effectively and efficiently.

Tracking, Document, and Reporting

• Responsible for preparation and quality of the monthly reports that will be used for upper management analyzation.
• Provide financial analysis as requested in a timely manner, conforming to Safer standards as assigned.
• Complete vouchers for active grants with the allowable expenditures and appropriate supporting documentation and maintain submission in line with the reporting periods.
• Complete all month-end closing ensure all journal entries are input into the computerized accounting system accurately, in a timely manner.
• Maintain Allocation Plan and Allocation Module
• Maintain Safer Housing General Ledger Accounts
• Monthly review of agency cost centers to analyze actual expenditures against budgets with Accounting Manager.
• Complete journal entries of fixed assets, insurance, pre-paid, notes payable and monthly adjustments in the designated time frame.

Required Knowledge, Skills and Abilities:

• Two years or more of experience preferred in generalist accounting or finance.
• Proven ability to develop and train people on how to use financial spreadsheets
• Highly proficient with relational database accounting software, MIPS, and other popular accounting programs
• Hands-on experience and self-sufficiency with Microsoft productivity tools, including Outlook (for email), Office (Word, PowerPoint, Excel), and online collaboration tools (video conferencing, Zoom/Teams, messaging).
• Strong team player with ability to interact with all levels of staff in the organization
• Strong ability to create systems for operational efficiency.
• Must show strong Management skills.
• Ability to communicate effectively both in written format and oral presentation.
• Must possess analytical skills.
• Ability to work independently, multi-task, and establish priorities.
• Must be able to effectively handle multiple projects.
• Must have strong interpersonal skills.
• Strong ability to pay attention to details
• Critical thinking required for fixed asset projects and audit projects.

Education and Experience:

• Bachelor’s Degree in Finance/Accounting or in related field or appropriate combination of education/experience preferred.
• 2 years of experience in all facets of the accounting cycle preferred.
• Experience in annual audits and audit requirements
• Knowledge of financial systems and computerized accounting software packages.

Licenses and or Certifications:

Safer Foundation is a drug-free workplace.

Equal Opportunity Employer/Affirmative Action/Minorities/Females/Veterans

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