What are the responsibilities and job description for the HR Specialist position at Safety Management Group, LLC?
Description
SMG is a nationally recognized professional service organization that provides workplace safety consulting, training, staffing, program planning, and implementation. We offer a comprehensive benefits package that includes Medical, Dental, Vision, Flexible Spending, a 401(k) with employer matching, paid holidays, Life and Disability Insurance, and additional supplemental products.
Essential Duties and Responsibilities
- Orientation prep and facilitation, including travel arrangements and information coordination
- New hire background/drug screenings
- Annual drug screens for current associates
- Smartsheet updates and audits
- Order SMG PPE and orientation items through approved vendors
- Send calendar invites to hiring managers for orientation dates/times
- Follow up with Paylocity packets to ensure completion before orientation
- Field incoming communications from new hires and provide information leading up to orientation
- Onboarding checking-ins with new hires over the first 12 months
- Notary Public
- Field incoming employment verifications
- Receive training requests and coordinate approval information between managers and associates while tracking budget allowance
- Field associate inquiries and requests regarding benefits, policies, procedures, software, and other company information
- Maintain employee and benefit files
- Updating Project Detail information on the local storage drive and SMG resumes
- Continually request updated resumes from associates and update information on SMG profiles
- Process separated associate information, such as moving the resume to the appropriate storage drive, and updating Smartsheet
- Continually assist the HR Manager with administrative tasks
- Assist with company-wide training, such as Paylocity rollout
- Assisted with employee projects such as Emplify and subcommittee to improve orientation and onboarding.
- Other duties may be assigned
Requirements
- AA/AS degree or 2 years equivalent experience in the Human Resources field
- Strong analytical ability to investigate, diagnose, and resolve associate issues
- Ability to maintain the confidentiality of personnel records and discussions
- Ability to communicate effectively in person and by telephone
- Ability to work in an office setting
Physical Demands of the job may include
- Prolonged periods sitting at a desk and working on a computer
- Manual dexterity is needed for typing and other repetitive tasks
- Must be able to speak in an accurate and detailed manner on the phone or in person
- Remaining in a stationary position for a prolonged period; stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl.
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SMG provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
