What are the responsibilities and job description for the Executive Administrative Assistant position at Saffar Capital?
About Us:
We are Saffar Capital, empowering growth across AI, Out of Home Advertising, SaaS, Commercial Pay TV, Commercial Real Estate, and Professional Services. We are looking to grow our team immediately. Over the last 12 months, we have more than doubled the size of the company and are looking to continue growth with the right team members.
Job Description:
We are seeking a highly organized and detail-oriented Executive Administrative Assistant to join our team. In this role, you will provide comprehensive administrative support to our executive team, ensuring smooth day-to-day operations.
Duties:
- Acting as a Business Development Rep to get meetings set.
- Identify and research potential business opportunities and target industries
- Conduct outbound outreach via phone, email, and social platforms
- Complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving and making adjustments to plans
- Conduct research, compile data and prepare for consideration and presentation
- Manage and maintain President’s schedule & calendar.
- Prepare agendas for meetings, attend meetings and compile record minutes
- Review and create memorandums, submissions and reports in order to determine their significance and distribution priority
- Open, sort and distribute incoming mail, including faxes and emails
- Uses professional judgement to screen incoming calls to President
- Travel coordinator for all travel needs
- Some domestic and international travel may be required.
- Well-versed in writing correspondence, speeches, presentations
- Handles sensitive and confidential information with grace and professionalism
- Social Media content creator & manager
Experience:
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong attention to detail to ensure accuracy in all administrative duties
- Proficient in using Microsoft Office Suite (Outlook, Word, Excel)
- Proficient with Google Suite applications (Docs, Sheets, Slides)
- Experience with document management software such as DocuSign
- Strong written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information with discretion
- Self- disciplined
- Time management
- Leadership skills
- Has a good attitude & likes to get things DONE!
- Professional demeanor with excellent customer service skills
This role requires a proactive individual who can anticipate needs, work independently, and maintain a high level of professionalism while supporting the CEO. If you are highly organized, detail-oriented, and have excellent communication skills, we encourage you to apply
Please note that this is a full-time position with competitive compensation.
Job Type: Full-time
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Weekends as needed
Ability to Commute:
- Phoenix, AZ 85032 (Required)
Ability to Relocate:
- Phoenix, AZ 85032: Relocate before starting work (Preferred)
Work Location: In person
Salary : $55,000 - $65,000