Administrative Specialist

Sage Dental is the leading Dental Support Organization (DSO) in the Southeast, and we are continuing to grow! At Sage, people are at the core of everything we do. We are looking for dynamic and talented professionals who fit our culture of innovative technology, constant learning, and patient-centric care to join our team. If you are ready to take the next step in your career and want a position with excellent earning potential with a stable, growing company, Sage Dental has what you are looking for. Overview As a member of the Human Resources team, exceptional service to Sage team members is the top priority. The HR Administrative Specialist role is responsible for entering and updating employee information in the HR / Payroll system, managing personnel records, and assisting in HR operations while applying business knowledge and human resources expertise to assist the HR team in maintaining and enhancing the department's impact on the business. This role will focus on ensuring that additions and changes are handled timely, accurately, and confidentially. This is not a remote position - it is based at our Support Center in beautiful Boca Raton, FL Responsibilities Responsibilities include, but are not limited to : - Gather and enter payroll data ensuring approval processes are followed with accuracy and within establish timeframe - Thoroughly and accurately input employee new hire information into the payroll / HRIS system - Receive and review for accuracy and completeness all forms and documents required to process transfers, terminations, leave of absences and other employee transactions; file documents - Efficiently enter all employee changes into the payroll / HRIS system ensuring proper authorization has been obtained - Track changes and follow up with management to ensure documentation is received and completed accurately - Maintain all personnel files in an organized manner - Work closely with the Payroll department to ensure entries are made in a timely manner and deadlines are met - Verify payroll registers, including salary and benefit changes to ensure accurate payroll processing - Support the HR department in implementing programs to help improve the employee experience - Assist and provide backup to all positions within the HR department - Run reports as requested - Have strong knowledge of Employee Handbook and reference appropriate policies to employees with questions - Ensure onboarding deadlines such as E-verify and I-9 verification and maintenance are consistently met - Other administrative duties including copies, fax, mail, etc. - Collaborate with other departments, including Recruiting and Operations, to ensure a smooth on-boarding experience for employees - Prepare and follow-up on promotional letters - Monitor Docusign for executed agreements - Offer process improvement suggestions - Preparation of subpoena and legal item discovery as needed by general counsel - Assist in the tracking and organization of performance reviews - Manage internal communications on SageNation and Sage huddle screens - Special projects as assigned - Organize employee relations events and activities Qualifications - Bachelor's Degree in HR Management or related discipline - 2 years experience in Human Resources or executive assistant role - Extremely strong organizational and time management skills; process oriented - Understanding of HR best practices and current regulations - Sound judgment and problem solving skills - Customer-focused attitude - Highest level of discretion and confidentiality - Working knowledge of multiple human resource disciplines, including FLSA, benefit and wellness plan design, employee relations and investigations, diversity, performance management, and federal and state respective employment laws. - Proficiency with Microsoft Office products, including Word, Excel and Outlook required - Exceptional written and verbal communication skills; ability to follow-up with all levels of management with professionalism - Focus on outstanding customer service and building relationships with internal and external customers - Well organized and detail oriented with the ability to multi-task and meet departmental goals - Efficiently process a high volume of HR-related requests and documentation - Demonstrated ability to exercise initiative, independent judgment and be a self-starter who works with integrity - Must be able to function with minimal supervision and be able to prioritize all work tasks - Ability to maintain composure when facing change or working under pressure - Ability to establish and maintain positive working relationships - Bilingual in English and Spanish strongly preferred - Experience with Paycom preferred - Reporting skills with a HRIS system preferred